Finance Specialist

The Massachusetts Department of Public Health (DPH) is seeking a Finance Specialist (Accountant III) to play an essential role in ensuring the smooth financial operations of our organization at Western Massachusetts Hospital. You will oversee a variety of crucial tasks, including processing payments, monitoring expenditures, and preparing vital documentation such as ISA forms. Your attention to detail will shine as you reconcile Personal Need (PNA) and bank accounts, ensuring accuracy and compliance with regulatory standards.

As the backbone of our financial systems, you will interpret and adhere to state, hospital, and federal regulations while handling invoices, credits, and procurement processes. Your problem-solving skills will be put to the test as you troubleshoot vendor-related issues and collaborate closely with department heads and external agencies to resolve discrepancies. Additionally, you will provide valuable technical assistance to ensure that our team remains compliant with agency laws and regulations. If you thrive in a fast-paced environment where attention to detail is paramount, and you're eager to contribute to the financial health of our organization, we invite you to apply and be part of our dedicated team.

Hours: Monday – Friday, 37.5 hours, flexible, between 8:00 am – 5:00 pm

Duties and Responsibilities (these duties are a general summary and not all inclusive):

·         Interpret and apply financial regulations to ensure adherence to reporting standards.

·         Verify invoice accuracy to determine net payable amounts for hospital purchases.

·         Prepare payments in compliance with state regulations.

·         Input all payments accurately into the MMARS system.

·         Address vendor-related issues directly to resolve discrepancies.

·         Maintain comprehensive filing systems for payment documentation.

·         Generate monthly balance reports for financial transparency.

·         Collaborate with hospital staff and external agencies to resolve accounting issues.

·         Reconcile accounts payable documents to ensure compliance with standards.

·         Provide technical support to stakeholders for regulatory compliance.

·         Manage the Patients Fund Account and prepare spenddown reports.

·         Maintain accurate records of cash receipts and reconcile patient funds.

·         Process receipts in the form of cash and checks by completing the required forms and preparing deposits.

·         Assist Contract Officer in all phases of the Contract process.

·         Communicate with Social Workers regarding PNAs and balances on monthly and or on an as needed basis.

·         Monitor verification and accuracy of invoices and credits from vendors to discern net amount payable for Hospital purchases from all appropriations.

·         Troubleshoot various issues with products, enter approved purchases into COMMBUYS, build and maintain effective working relationships with business partners.

Preferred Qualifications:

·         Knowledge of the principles and practices of business management.