Jobs and Careers

Administrative Assistant, Regional Office

United Statesfull_timeVerifiedPosted 21 Aug 2024

About the role

This position has a priority application deadline of Friday, September 6th. ABOUT ASPIREAspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers, and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.JOB SUMMARYThe Administrative Assistant plays a pivotal role in supporting the daily operations of the regional office at Aspire Public Schools. This position is responsible for managing office communications, scheduling, and project support to ensure that the regional office runs efficiently. This role involves coordinating events, maintaining records, and assisting with various projects to support the regional office's administrative needs. The Administrative Assistant also serves as a point of contact for families, handling inquiries and providing information as needed. ESSENTIAL FUNCTIONSReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

Provide administrative support for Regional office staff to include copier projects, ordering, mail handling, researching topics, supplies control, and necessary communications internally and externally
Handle calls from both internal and external sources (ex. families)
Summarize, communicate, and track all incoming family complaints and follow through to a satisfactory compromise with all parties involved.
Support with coordination of region-wide educational activities, meetings, and events, including logistics and preparations
Maintain the appearance and organization of the regional offices (including supplies organization, design, etc)
Support other Aspire team members as necessary
Performs related duties as required or assigned.

Additional:

Demonstrate knowledge of and support, the Aspire Public Schools mission, vision, and value statements, including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
Perform other related duties as required and assigned.

QUALIFICATIONS

Competencies:

Highly proficient in administrative support functions
Excellent organization, time management, and follow-up skills; strong sense of urgency
Demonstrated ability to successfully handle multiple projects concurrently
Ability to work independently
Ability to anticipate and resolve problems
Excellent communication and interpersonal skills with a demonstrated ability to write clearly and persuasively
Strong command of word processing; exemplary spelling and grammar skills
Ability to maintain the highest level of confidentiality
Ability to interface well with all departments of the company and to represent the organization in a highly professional manner
Bilingual-Spanish language speaking and writing (preferred)
Ability to learn new software

Minimum educational level:

Two years of college or equivalent work experience

Experience required:

3+years in an administrative support position in a fast-paced, changing work environment
Proficiency with Microsoft Office, Google Suite, and/or other comparable software
School or school district office experience preferred
Proficiency with additional database systems preferred (e.g., Filemaker Pro, Access, etc.)

PHYSICAL REQUIREMENTS