Police Business Manager

Posting number: 03356

Department: Police

Division: Police - Services

Job classification: Police Business Manager

Posting type: Open & Promotional

Categories: Law Enforcement, Customer Service, Public Records

Summary

The City of Roanoke Police Department is seeking a Police Business Manager to coordinate and supervise administrative professional civilians working within the Department’s Business Bureau.  The unit is comprised of Fleet, Property & Evidence, Records, Payroll and Building Maintenance Liaison.  

The successful candidate should have a working knowledge of Police Department policies and procedures, federal and state law enforcement policies and procedures and City ordinances; office management principles and practices; knowledge of and/or ability to comprehend complicated and detailed federal and state regulations and reporting requirements.

Working knowledge of bookkeeping and financial record keeping principles and practices; budget procedures and systems as used by the City; purchasing systems to include Virginia State bid statute and City procurement procedure are also expected in this position

Position requires Bachelor’s degree; 3-5 years’ experience with leadership, preferably w/a local/state government; excellent written, verbal and human relations skills; ability to anticipate organizational needs. Reports to Deputy Chief of Police Administration. 

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is an exempt position.

Examples of duties

The Police Business Manager coordinates and supervises the administrative professional civilian staff working in the Department’s Business Bureau.  The unit is comprised of Fleet, Property & Evidence, Records, Payroll and Building Maintenance Liaison.  

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Supervises subordinates engaged in the receipt, storage and safekeeping of found property, evidence and supplies, and the maintenance of manual and computer records documenting these activities; develop evidentiary tracking and record keeping procedures; determine the disposition of evidentiary and found property; assist in preparing budget estimates of supplies and equipment needed; prepare special and periodic reports; supervise adherence to safety rules and regulations; interpret laws and policies which are applicable to the storage, safekeeping and release of impounded property and evidence; testify in court concerning chain of custody records; assist in selecting employees; train and evaluate the work of subordinates; and perform other duties as assigned.
 
 Supervises and reviews the activities of the subordinate engaged as the management and oversight of the Police vehicle fleet. Supervises vehicle and equipment acquisition, maintenance and repair; ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to managing the Police vehicle fleet.
 
 Coordinates and oversees the maintenance of all Police facilities to include the proper operation of automated doors, elevators, plumbing, HVAC system, electrical systems, and emergency generators. Troubleshoots issues and schedules repairs; ensure the contractors are maintaining the equipment as contracted; provides oversight of the janitorial staff.

Supervises subordinate charged with efficient operations of the Records Unit in-person and telephone complaints, VCIN and Warrant entry, and FOIA requests.

SUPERVISORY RESPONSIBILITIES Supervises approximately 5-8 employees in the Police Department administrative/professional staff functional areas. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.