Administrative Assistant II

Name: Administrative Assistant II Location: Irvine, CA Job Posting Location - City, State: Irvine, CA Work Type: Full-time Department: Risk Management

Description & Requirements

Come join our family at In-N-Out Burger!  

The In-N-Out Burger Enterprise Risk Management team has an excellent opportunity for a full-time Administrative Assistant II based in the Irvine, CA* office. This position reports to the Insurance Risk Manager and is responsible for supporting the administrative needs of the Risk Management team, with additional support for Senior Claims Manager.

*This position is full-time, in-office only

General Responsibilities

• Manage administrative tasks, including scheduling meetings, maintaining team calendars, answering phones, handling requests, and managing correspondence.
• Coordinate department special events such as lunches, parties, and team outings.
• Assist with project management by tracking deliverables, prioritizing tasks, and maintaining documentation.
• Manage the Certificate of Insurance systems, including reviewing, entering data, and the issuance of insurance certificates.
• Support subrogation, claims documentation, or analytical preparation under direction (administrative support only).
• Process accounts payable and receivable, submit expense reports through Concur, and manage document retention (scanning, filing, shredding).
• Prepare monthly reports and PowerPoint presentations, including materials for C-level and Executive meetings.
• Assist in prioritizing and organizing workloads to ensure team goals and deadlines are met.

 

Work Schedule + Benefits 

• Full-time position, Non-Exempt 
• Pay Range is: $28.30-$32.00 per hour
• The above represents the expected pay range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors. 
• Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm
• Department needs may call for occasional overtime   
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

Qualifications

• 2-5+ years’ experience in an administrative role
• High School diploma or equivalent
• Exceptional organizational experience and time-management skills with the ability to prioritize deliverables
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management
• General knowledge of, or interest in, insurance, claims, and/or risk management is preferred; not required 
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency 
• Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
• Proven ability to work on multiple projects simultaneously while remaining organized and efficient 
• Highly motivated self-starter
• Ability to work autonomously and independently, yet be an integral part of an overall team environment
• Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
• Excellent knowledge of Microsoft office software, including Excel, Outlook, PowerPoint, and Word.  Asana and Microsoft Teams a plus
• Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential information
• Highly adaptable wit