Executive Assistant to Chief Financial Officer

Thanks for your interest in Oklo! We are searching for an Executive Assistant to Oklo's Chief Financial Officer to join our team.

Position Description

Oklo is seeking an experienced, dynamic, technically capable Executive Assistant to support our Chief Financial Officer. This role demands a combination of administrative prowess, flawless execution of tasks, a team player and the agility to navigate a fast-moving company in an exciting industries of advanced fission (nuclear energy) and radio isotope production. The position will also provide support to the Finance team overall and other critical roles like Head of Legal.

Specific responsibilities may include:

• Provide comprehensive support to the CFO, including calendar management, coordinating meetings, and handling travel arrangements.
• Serve as a liaison between CFO and other internal departments as well as external stakeholders.
• Efficiently process and distill a high volume of incoming information, presenting it in a prioritized manner to CFO, and facilitating subsequent actions.
• Prepare and edit presentations, reports, and other critical financial related documents, ensuring accuracy and timely delivery.
• Manage confidential information with discretion, upholding the company's data protection standards.
• Proactively address and resolve administrative and technical challenges.
• Assist with project coordination, ensuring milestones are met and updates are communicated effectively.
• Handle ad-hoc tasks and projects as required, showcasing resourcefulness and adaptability.
• Schedule events with key stakeholders efficiently and smoothly.
• Work in close collaboration with other Executive Assistants in the company.
• Manage and coordinate logistics for investor relations activities, including conference attendance, headquarters visits, and investor meetings.
• Own and maintain operational trackers and spreadsheets supporting hiring, project status, investor engagement, and accounting/finance activities.
• Prepare briefing materials and meeting support for the CFO in advance of critical internal and external engagements.

Minimum Qualifications:

• Bachelor’s degree or equivalent experience.
• Proven experience as an executive assistant or in a similar role, with a preference for those familiar within technical environments.
• Strong technical proficiency with the ability to quickly adapt to new tools and software including Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office, Greenhouse, Ramp, and Navan.
• Exceptional organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Demonstrate strong administrative capabilities, with document tracking discipline.
• Remain calm under pressure and effective in high-visibility, high-impact situations.
• Basic knowledge of finance and capital markets is a plus, but not required.
• Ability to work in a fast-paced environment, multitask, and prioritize tasks.
• A proactive, entrepreneurial mindset, with the ability to anticipate needs and challenges.
• Knowledge of the nuclear power industry is a plus, but not required.
• In your cover letter, please include, describe and link to any creative work you are particularly proud of whether that be an event you planned, artwork, article/blog post, a website you designed, or even a social media account.

Competencies

• You are passionate about clean energy and making advanced fission a reality
• You have a go get-it attitude
• You love doing all kinds of things and working in a place where no day is the same
• You’re savvy with technology and like learning new software
• You have worked a good amount with Microsoft Office Suite and Adobe Acrobat - you know how to do tracked changes and add redlining or comments to documents, you know how to create PDFs, or at least you are a quick learner or know how to figure it out!
• You exhibit strong stakeholder management skills, with a high degree of professionalism and diplomacy.
• You have excellent grammar and spelling!
• You can handle having a lot of different tasks at a time and know how to prioritize and multitask
• Excellent written and verbal communication skills in English, although other language skills are awesome too
• Strong attention to detail
• You enjoy organizing
• You are a relatively early riser and don’t mind helping out in the early morning east coast time
• You are comfortable with flexible hours and working remotely

Who you are:

A startup person: You aren't driven by titles or hierarchy, and