Clinical Communications Specialist

Working Location: NATIONWIDE; MASSACHUSETTS, WESTBOROUGH 

Workplace Flexibility: Remote

 

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling. ​​

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Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

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Our five Core Values empower us to achieve Our Purpose: 

Patient Focus, Integrity, Innovation, Impact and Empathy. 

 

Learn more about Life at Olympus: https://www.olympusamerica.com/careers.

Job Description

The Clinical Communications Specialist plays a key role in ensuring visibility of our Global Clinical Research organization through the development and delivery of high-quality, clear, and timely communications for internal and external audiences. In addition, this person provides critical operational support by managing administrative tasks that drive the efficiency and effectiveness of our clinical research initiatives.

 

The ideal candidate is detail-oriented, an excellent communicator with knowledge of clinical research, and skilled at creating visually appealing, clear, and concise presentations that deliver focused messages. They work independently and collaboratively across teams and stakeholders, thrive in a fast-paced environment, and bring a blend of creativity and organization to help the clinical research function run smoothly and grow successfully.

Job Duties

• Support the Development of Clinical Research Communications: Independently draft, edit, and produce high-quality communications including clinical program updates, executive briefings, leadership decks, newsletters, and external partner correspondence, ensuring clarity, accuracy, and alignment with organizational tone and priorities. Efficiently create visually polished presentations and other materials, aligned with corporate branding standards for Clinical Research leadership and external stakeholders.
• Provide High-Level Meeting and Operational Support: Manage complex scheduling across time zones, coordinate high-visibility internal and external meetings, prepare agendas, document meeting minutes, and proactively drive follow-up on action items across cross-functional teams.
• Manage Clinical Research Sharepoint & Clinicaltrials.gov: Oversee maintenance and organization of Clinical Research content within SharePoint and other collaboration tools to ensure easy access and version control. Support the preparation, tracking, and timely submission of required documents and updates on ClinicalTrials.gov and other regulatory databases.
• Maintain Strategic Trackers and Dashboards: Manage sophisticated tracking tools and timelines to monitor program milestones, resourcing, communications activities, and key deliverables; generate reports to inform leadership decision-making.
• Interface with Internal and External Stakeholders: Serve as a point of contact for clinical research leaders, investigators, and vendors to support seamless communication, meeting coordination, and exchange of critical information.
• Support Operational Excellence: Anticipate and respond to the evolving needs of the clinical leadership team by providing proactive administrative, logistical, and project support to ensure smooth day-to-day 

Job Qualifications

Required:

• BA/BS degree in life sciences, communications, public health or related field
• Minimum of 3 years of experience in a clinical research, medical affairs, or health communications role (industry or academic).
• Excellent written and verbal communication skills, with experience translating complex content into clear messaging and presentation materials.
• Strong organizational and time management skills, with high attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and Microsoft Teams; experience with SharePoint, Smartsheet, or other dashboard tools is a plus.
• Ability to work both independently and collaboratively in a cross-functional environment.
• Familiarity with clinical research processes, terminology, and study lifecycle is preferr