Senior Administrative Professional*

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity.

SierTeK Ltd. is seeking a Senior Administrative Professional to support a Remote opportunity.

Position Overview Section

In this cutting-edge new MMO the Sr. Administrative Professional shall serve as the administrative focal point for the MMO, actively managing all official communications channels.

Essential Job Functions

Communication Channels

• Phone: Answering organizational phone line(s) and dispatching callers to appropriate individuals within the MMO
• Email: Monitoring organizational inboxes, handling common correspondence, or delegating action to appropriate individuals within the MMO
• Mail: Receiving, handling, storing, and distributing both classified and unclassified mail/media in accordance with applicable security guidelines and instructions

Records Management

• Serve as the Records Custodian (RC) for the MMO, actively managing both the organizational file plan (across classification domains) and records therein
• Support all aspects of the records management lifecycle, implementing applicable policies and processes - including those of the Department of Defense Scientific and Technical Information (STINFO) office and the Defense Technical Information Center (DTIC) pertaining to Research & Development (R&D) case files
• Use applicable DoD, DAF, AFMC, and/or AFRL enterprise records management systems and tools

Workflow Management

• Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actions
• Responsibilities include tracking deadlines, following up with collaborators, integrating inputs, verifying completion status, submitting responses, archiving supporting documentation, and communicating status to MMO leadership
• Retrieve essential status information from established workflows using queries and reports

Document Preparation

• Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actions
• Prepare documents and correspondence per standard government formats and staffing instructions
• Track document status (e.g., draft, pre-decisional, final, awaiting signature, signed) in accordance with the organizational file plan and associated workflows

Calendar Management

• Manage and maintain all organizational calendars
• Responsibilities include appointment and resource scheduling for meetings, activities, or events affiliated with the MMO or its membership

Meeting Logistics

• Serve as the meeting focal point for coordinating, collecting, and staging necessary materials for routine virtual or in-person meetings
• Responsibilities include managing attendees (and verifying clearances, as applicable), securing required meeting resources (e.g., conference rooms or audio/visual equipment), coordinating refreshments, or providing for other typical host requirements

Inventory and Supply

• Coordinate routine supply and equipment orders and actively manage the inventory necessary to fulfill MMO requirements