Administrative Assistant/Billing Clerk - Wabash Valley Service Company - West Liberty, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

 

Wabash Valley Service Company

Job Posting

 

 

Job Title:   Administrative Assistant/Billing Clerk                                        Location:  West Liberty

Reports To:   LOCATION MANAGER                                                         Status:  Non-Exempt

 

SUMMARY

Under the direction of the Location Manager, responsible for performing clerical and accounting/billing duties, filing, compiles data and prepares invoices and bills by performing the following duties.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Utilizes Agvance software to complete purchase orders, sales tickets, and charge slips, to compile needed data and transmit to the main office.

Enters information into computer utilizing Agvance, Excel, Word and Outlook as needed.

Prepares invoices, listing items sold, amounts due, credit terms, and dates of shipment.

Prepares credit memorandums to indicate returned or incorrectly billed merchandise. Prepares credit forms for customers.

Prepares inventory data and transmits to main office.

Answers telephone in a professional manner and relays calls or messages to fellow employees.

Greets customers entering office and assists or directs as needed.

Must be able to communicate with customers well, and be able to track and explain Prepay and deferred programs

Responsible for taking payments and bank deposits and balancing with audit trail

Assist Salespeople to properly record and report prepay contracts and pricing

 

OTHER JOB FUNCTIONS

Maybe required to cross-train and substitute for other office positions on occasion

Maybe required to run local errands

Preforms all other duties as assigned

 

REQUIREMENTS

Associate's degree (A. A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.

Must have a polite personality, good phone etiquette and be able to take messages accurately

Understanding and experience with the reconciliation, accounts payable and receivable, inventory, internal controls, petty cash, and billing.

Demonstrate ability to work independently and in a team-oriented environment

Proven professional communication and customer service skills

Proven computer and “attention to detail” skills and the ab