Payroll Onboarding Manager

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Payroll Onboarding Manager

Job Profile Title

Staff Assistant C

Job Description Summary

The Payroll & Onboarding Manager will perform high-level, multi-faceted, administrative, logistical and other support and coordination duties for the Director. The Payroll & Onboarding Manager will manage and process payroll for 2-3 Divisions in the Department of Medicine for weekly and monthly faculty, staff, postdoctoral researcher/fellows, work-study/student workers, and temporary/extra employees. The Payroll & Onboarding Manager will prepare, maintain, and manage the units’ salary/effort schedules for all monthly and weekly paid employees in collaboration with grants managers, both internal and external, to collect payroll funding support sources and documentation, as well as obtain from the division's financial analyst the discretionary account funding sources. In this role the Payroll & Onboarding Manager will provide financial analytics and auditing support for the university payroll functions across the assigned divisions. This role will manage the new hire onboarding processes, including meet with new employees for administrative orientation, setup new employees in the payroll system, communicate mandatory training requirements, submit IT access requests, etc.

Job Description

The Payroll & Onboarding Manager will perform high-level, multi-faceted, administrative, logistical and other support and coordination duties for the Director. The Payroll & Onboarding Manager will manage and process payroll for 2-3 Divisions in the Department of Medicine for weekly and monthly faculty, staff, postdoctoral researcher/fellows, work-study/student workers, and temporary/extra employees. The Payroll & Onboarding Manager will prepare, maintain, and manage the units’ salary/effort schedules for all monthly and weekly paid employees in collaboration with grants managers, both internal and external, to collect payroll funding support sources and documentation, as well as