ADMINISTRATIVE ASSISTANT II - 76000010

Requisition No: 874283 

Agency: Highway Safety and Motor Vehicle

Working Title: ADMINISTRATIVE ASSISTANT II - 76000010

 Pay Plan: Career Service

Position Number: 76000010 

Salary:  $39,000.00 Annually 

Posting Closing Date: 05/01/2026 

Total Compensation Estimator Tool

OFFICE OF EXECUTIVE DIRECTOR (OED)

LEGAL 

LEGAL OPERATIONS & ADMINISTRATION

 

 

 

Career Service (CS) Opportunity

 

 

*Open Competitive Advertisement*

 

 

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history.  Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position. 

 

Contact Person: Bonnie Buchanan, (850) 617-3100, bonniebuchanan@flhsmv.gov

 

The Organization
The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol. 
 
Our Benefits include

• Paid Parental Leave
• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan  

 

To learn more about FLHSMV and why it’s a great place to work, visit our website at:  flhsmv.gov/careers. 

 

If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!  

 

Duties and Responsibilities

As an Administrative Assistant II, you will support the Office of General Counsel's Office Manager with the administrative and operational functions of the office, particularly in human resources, finance, and technology. An ideal candidate will have a strong work ethic, attention to detail, strong writing skills, and the ability to multi-task and prioritize workloads. Key responsibilities include assisting with the hiring process and personnel actions statewide, such as screening job applications, scheduling interviews, assembling hiring packets, conducting reference checks, and handling onboarding and offboarding of employees. Additional duties involve creating purchase requisitions, processing invoices for payment, serving as Inventory Appointee, assisting with the annual inventory process, processing correspondence, reports, and other documents, and troubleshooting technological issues for team members. Success in this role requires a passion for supporting the team and those served by the office.

 

Knowledge, Skills, and Abilities

• Professionalism and Customer Service – must be able to accomplish tasks in a professional and impartial manner, ensuring the integrity of policies and procedures and respect for all stakeholders; must be able to maintain high professional standards and remain calm, courteous, and tactful while dealing with situations that are sensitive in nature or with individuals who are difficult.
• Communication and Active Listening – must be able to express ideas and facts clearly, verbally and in writing, to include conveying complex or detailed information to individuals with varying levels of understanding of the subject matter.
• Attention to Detail – must be thorough and conscientious in accomplishing tasks, no matter how small, ensuring that work is done accurately according to procedures and standards.
• Organization and Prioritization – must be able to plan and organize time, resources, and workloads effectively