Senior Accounts Payable Representative

Department

Controller, Accounts Payable

Compensation

$22.51 to Negotiable Hourly

 

Nature of work: Performs accounting work associated with processing accounts payable/receivable documentation.

General Description / Primary Purpose:

• Reviews and assigns work to AP Reps.
• Processes data through an automated accounting system to record items such as operating expenses, accounting payables/receivables, travel expenses and other miscellaneous journal entries.
• Processes and oversees vendor invoices, supplier direct pay invoices, independent contract agreements and other formal documents requesting payment for goods and services.
• Reviews budget and account information on payments to ensure payment is coded to the appropriate account.
• Processes refunds, stop payments and voids checks.
• Reconciles discrepancies in amounts charged to accounts, which involve routine and recurring transactions, research differences.
• Contacts departments and/or vendors for required correction to documentation.
• Reviews transactions rejected by the accounting system.
• Researches the reason for the rejection (e.g., coding, mathematical error) and makes the necessary corrections.
• Audits daily work and serves as a customer service liaison for Accounts Payable area and the Controller’s Office to assist with inquiries from both the campus community and external vendors.
• Assists with training new Accounts Payable staff members.
• Interprets and applies established University Board of Trustees and State Board of Governors policies relating to vendor payments and travel reimbursements.
• Serves as a back-up for the Accounts Payable Specialist, Accounts Payable Coordinator, and Assistant Controller: Disbursements.
• Monitors the AP Inbox
• Supervises the Accounts Payable Representatives and Student Assistants, which involves trouble shooting problems and following up to meet compliance deadlines.
• During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off campus location or place of residence.
• Other duties assigned by the Assistant Controller: Disbursements.

Departmental Requirements:

The successful candidate for this position will possess:

• Basic English-language writing skills for completion of various paperwork tasks.
• The ability to read customer checks, waivers, pending forms, and similar written material. 
• Ability to work independently and establish and maintain effective working relationships with other departments and University staff.
• The ability to always maintain a pleasant disposition and positive attitude.
• Excellent customer service skills and the ability to communicate effectively, both written and orally, when dealing with students, coworkers, the university community in general, vendors, other agencies, etc.
• Common sense with good judgment, be a self-motivated team player, and a flexible person who understands balancing customer service requests with risks associated with granting them.
• The ability to work under pressure and employ good problem-solving techniques in order to deal effectively and diplomatically with others.
• Knowledge of procedures, policies, and deadlines associated with Accounts Payable and the Controller's Office.
• The ability to perform duties in confined spaces.

Supervision Exercised:

AP Representatives (2) P-00002432, P-00002459

 

Required Qualifications: High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

 

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

 

 

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Th