Office Operations Manager

ORGANIZATIONAL CONTEXT: Seed Company is committed to Bible translation through national translators in creative partnerships. Seed Company seeks to work where it is evident that God is working and where the uniqueness of its vision makes it most feasible for Seed Company to be involved.

VISION: God’s Word transforming lives in every language in this generation.

MISSION: To accelerate Scripture translation and impact for people without God’s Word through Great Commission partnerships.

VALUES: Honoring God in all we do, valuing individuals and relationships, partnering effectively, encouraging creativity and innovation, and managing for quality results.

SCOPE: The Office Operations Manager is responsible for ensuring the smooth, efficient, and safe operation of Seed Company’s physical workspace and administrative functions. This role provides oversight of building operations, office administration, hospitality services, guest reception, and office safety and security, ensuring that the work environment is well-maintained, welcoming, and supports the organization’s operational needs.

ESSENTIAL FUNCTIONS: 

•    Oversee the maintenance, repair, and upkeep of the office building, equipment, and infrastructure.

•    Manage vendor relationships for administrative and facilities-related services, including janitorial, HVAC, electrical, plumbing, security, and hospitality.

•    Analyze and negotiate service contracts.

•    Ensure compliance with building codes, health, and safety regulations.

•    Oversee office safety and security, including emergency preparedness and response plans.

•    Oversee hospitality services, including office supplies, and amenities.

•    Supervise reception and guest services.

•    Oversee the coordination, preparation, and maintenance of meeting rooms. 

•    Oversee the coordination and planning of office tours. 

•    Lead the planning and execution of office events, in-office gatherings, and milestone celebrations.

•    Manage the facilities and office administration budgets.

OTHER DUTIES:

•    Attend and participate in a variety of meetings and cohorts as directed and maintain the required level of knowledge pertaining to operating procedures, requirements, processes, and policies.

•    Lead and/or participate in projects or cohorts, which focus on issues having organization-wide impact.

•    Perform or assist with any assignments as required or directed.

SUPERVISORY RESPONSIBILITY: This position supervises the office administration team and is responsible for the performance management, hiring, training, and coaching of staff within the team.

WORK ENVIRONMENT: This job operates in a professional office environment and occasionally drives to offsite locations for shopping or monitors inventory in storage facilities. This role routinely uses standard office equipment such as computers, printers, phones, photocopiers, filing, postage machines, cabinets and fax machines. This role maintains other basic office and kitchen appliances.

PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. There will be prolonged periods of standing and walking throughout the facility. 

QUALIFICATIONS:

•    Strong faith in Jesus Christ as Savior; God-honoring lifestyle;

•    Passion for the Word of God and provision of the Word for every people group;

•    Championing Seed Company’s vision, mission, and values;

•    Requires a bachelor’s degree in Business or related field;

•    Requires three to five years of experience in a facilities or office administrative position;

•    Experience with MS Office suite