Administrative Assistant

Job Title: Administrative Assistant
Location: Pittsburgh, PA
Job Type: Full-time

Job Summary
We are seeking an organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play a key role in maintaining office efficiency by supporting day-to-day operations and providing assistance to managers and staff. This role involves handling administrative tasks, managing schedules, preparing reports, and coordinating office activities. If you are a proactive individual with strong communication skills and a passion for organizational excellence, we would love to hear from you.

Key Responsibilities

• Provide general administrative support, including handling calls, emails, and in-person inquiries.
• Prepare, modify, and manage correspondence, reports, and presentations.
• Maintain filing systems, both electronic and physical, ensuring data is accurate and up-to-date.
• Assist with office supply inventory, ordering, and vendor management.
• Greet and assist visitors, ensuring a welcoming and professional environment.
• Support office operations by handling basic bookkeeping and expense reporting.
• Assist in preparing for company events, meetings, and conferences.
• Maintain confidentiality of sensitive information and company documents.

Requirements

• High school diploma or equivalent; associate degree or higher in business administration or a related field is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic familiarity with office equipment.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.