Business Services Professional (Senior to Principal) (Open Rank)

University of Colorado Anschutz Medical Campus

Department: Radiology

Job Title: Business Services Professional, Senior to Principal (open rank)

Position #: 00813560    – Requisition #:36550

Job Summary:

The Business Services Professional provides critical professional and operational support to the Department of Radiology, Office of the Chair in a variety of areas including daily office operations, executive support and finance. This position is responsible for the oversight and implementation of general administrative processes for the office of the Chair.  This person acts independently and exercises initiative to achieve Department of Radiology goals and missions, maintains confidentiality, and establishes and maintains positive working relationships. This position supports the Chair, Vice Chair of Clinical Operations and the Vice Chair of Finance and Administration. This position works with the executive faculty to create quarterly clinical administrative call schedule. This position collaborates with multiple departments, executive assistants, and all levels of University Staff and leadership. This position is the facilitator of faculty promotions and tenure processes in the School of Medicine for Radiology faculty at Children’s Hospital Colorado, University Hospital and all affiliate hospitals. This position is responsible for complex scheduling at a high level. This position coordinates, plans and executes meetings, official functions on and off campus in compliance with university policies. This position provides office oversight for facility management, requesting office keys, and setting up telephones for new faculty and staff. This position creates and maintains department records according to the record retention policy. This position assists with project management tasks as assigned.

Key Responsibilities:

Business Service Senior Professional

Operations Management: 50%

• Manage the office of the Chair of Radiology in a proactive and professional manner.
• Responds to in-person, written and telephone requests from peers, faculty, staff and other high level executive assistants.
• Serves as the first point of contact for facilities issues.
• Creates clinical administrative call scheduling.

HR related activities: 10%

• Facilitates faculty promotions and tenure processes in Interfolio.
• Updates department communication service with new and departing faculty and staff.

Logistics and Procurement Support: 40%

• Schedule and monitor travel, procurement of goods and services for the organization and maintain records.
• Communicate travel and purchase polices to maintain compliance.
• Creates purchase orders, requisitions, payment vouchers, assists with vendor setup requests in CU Marketplace.
• Prioritize and schedule complex internal and external meetings and events, including venue and menu selection as required.
• Manage and procure annual memberships to American College of Radiology and Colorado Radiological Society for all Rad