Registrar Assistant - Austin High School

Position Description

Essential Duties and Responsibilities

• Participate in the registration and withdrawal of students from assigned school; check addresses to ensure student lives within school’s boundaries
• Process incoming and outgoing transcripts
• Maintain student files such as permanent record files, course/grade files, graduation records
• Input data into data base files, retrieves data for narrative and statistical reports
• Communicate grade/course changes to faculty as required
• Assist students and parents with college application preparation
• Process diploma orders; process graduation list
• Prepare reports as requested or assigned
• May assist in obtaining/assigning substitute teachers
• Answer phone inquiries, provide information, transfer call or take message as applicable; receive/distribute mail; provide information at counter or as office receptionist
• Operate typewriter, computer keyboard, utilizing assigned word processing, spreadsheet and data-base programs; may use other computer programs
• File correspondence, records, documents alphabetically or by other assigned categories
• Operate a variety of business office equipment as required, e.g., photocopy and fax machines, scanners, calculators etc
• Assist and/or serve as back-up to other clerical/secretarial or monitor staff in the school or office setting to which assigned

• High School Diploma or GED including or supplemented by courses in typing and office practices
• Good knowledge of business office procedures, practices, and equipment, business English and office terminology. Good knowledge of or ability to quickly learn the procedures, policies, and practices of the guidance/counseling office
• Ability to type/operate keyboard at approved rate of speed, operate personal computers and data terminals, and to complete routine memos and letters from general instructions, utilizing a wide range of application software programs and hardware available at assigned site
• Ability to maintain hard copy and data file records associated with assignment and prepare reports from such records
• Ability to operate a variety of standard and specialized office equipment, including a wide variety of computer technology, and/or to quickly learn to operate equipment, application software of the office to which assigned
• Ability to organize, categorize and file documents according to standard procedures. Ability to understand and follow oral and written instructions and to quickly learn office procedures related to assignment
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to establish and maintain successful working relationships with fellow employees, central and school-based staff, students, parents, colleges, businesses and the public, tactfully and courteously, and to work harmoniously with other employees
• Some