Executive Business Administrator

At Microsoft Quantum, we aim to empower science and scientists to solve the world’s biggest problems by realizing advanced computing platforms at the intersection of high-performance computing, artificial intelligence, and quantum information technology. Microsoft Quantum will change the world of computing and help solve some of humankind’s currently unsolvable problems. For more information about our team, visit https://www.microsoft.com/en-us/quantum.  

As an Executive Business Administrator, you will support the Microsoft Quantum executive office with high-level administrative responsibilities. You thrive in a fast-paced environment, have strong attention to detail and can embrace challenges with high energy and a positive attitude. Demonstrate ability to multi-task and be able to pivot in rapid response to a fluctuating work environment and make timely decisions. Have excellent communication and interpersonal skills, exercise sound judgment, tact, diplomacy, integrity and professionalism. Possess an aptitude to work independently and be comfortable operating with ambiguity. Exemplify solid problem-solving and project-management skills. Anticipate and remove administrative roadblocks.   

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. 

• Support the Corporate Vice President of Microsoft Quantum with high level tasks and requests. Provide strategic calendar management and travel management.  

• Ensure compliance of administrative operational policies and procedures. Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations. Navigates with executive maturity and calmness in challenging situations. Uses executive maturity to escalate issues, proactively ensuring teams effectiveness and consistency. Engages with the Business Support community, keeping a pulse to enable growth across the discipline. 

• Undertake special assignments and projects as needed. 

Other:

• Embody our Culture and Values

Required Qualifications  

• 7+ years of administrative, business support, or customer service experience supporting executive/upper-level leaders, with an emphasis on complex scheduling, event/meeting coordination, travel, and administrative operations.
  • OR equivalent industry experience (e.g., demonstrated experience working in project, program or production management) 

Other Qualifications

• Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings:    

• • Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud Background Check upon hire/transfer and every two years thereafter.  

• • Citizenship & Citizenship Verification: This role will require access to information that is controlled for export under export control regulations, potentially under the U.S. International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR), the EU Dual Use Regulation, and/or other export control regulations. As a condition of employment, the successful candidate will be required to provide either proof of their country of citizenship or proof of their U.S. permanent residency or other protected status (e.g., under 8 U.S.C. § 1324b(a)(3)) for assessment of eligibility to access the export-controlled information. To meet this legal requirement, and as a condition of employment, the successful candidate’s citizenship will be verified with a valid passport. Lawful permanent residents, refugees, and asylees may verify status using other documents, where applicable.   

• Ability to leverage AI tools to drive innovation and efficiency (e.g., rapid prototyping, research gathering, day to day task automation).