ACCOUNTS PAYABLE CLERK

ACOUNTS PAYABLE CLERK

Responsibilities: 

Your day to day operations will focus on ensuring smooth, accurate and compliant financial workflows for your assigned elementary sites:

• Ability to review, verify, and process purchase requisitions submitted by school staff. Place orders with approved vendors, ensuring accuracy in pricing, quantities, and delivery specifications.
• Ability to code and enter OCAS coding for all Purchase Requistions into Sylogist accounting system.
• Extensive oral and written communication skills necessary.
• Ability to thoroughly audit incoming invoices against purchase orders (POs) and receiving documents to verify accuracy, identify discrepancies, and resolve pricing or shipping issues with vendors.
• Ability to scan, label, and upload all finanical documents, invoices, and receipts into the Sylogist accounting database to maintain clean, audit-ready electronic files.
• Serve as the main point of contact for vendor inquiries and provide exceptional customer service to elementary school principals and administrative staff regarding their budgets and orders.
• Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles and practices, business telephone etiquette, standard office machines, basic computer applications, and office method and practices.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
• Other duties as assigned.

Qualifications & Skills 

Required:

• High School diploma or equivalent (Associate's degree in Accounting, Finance, or Business Administration preferred)
• 1 to 3 years of experience in accounts payable, bookkeeping, or a fast-paced administrative clerical role.
• Proficiency with accounting software (Sylogist) Google Sheets, and/or Microsoft Excel.
• A sharp eye for numbers and a knack for catching data-entry errors or invoicing discrepancies

Preferred:

• Experience working within a school district, non-profit, or governmental agency.
• Experience managing a high volume of digital scanning and document indexing.

Core Competencies for Success

Collaboration & Communication since you wil be splitting the 16 elementary sites with a peer, a collaborative mindset is essential. You'll need to work closely together to ensure consistency in processes, cover for one another during absenses, and share best practices.

• Time Management: Ability to prioritize tasks and meet strict weekly and monthly processing deadlines
• Adaptability: Comfortable juggling requests from multiple school sites and managing various vendor personalities.

Department: Finance

Full Time, Permanent

Openings: 2