Senior Administrative Assistant - Global Rare Diseases

Job title: Senior Administrative Assistant - Global Rare Diseases

Location: Cambridge, MA

About the job

Join the team transforming care for people with immune challenges, rare diseases, cancers, and neurological conditions. In Specialty Care, you’ll help deliver breakthrough treatments that bring hope to patients with some of the highest unmet needs. 

The Senior Administrative Assistant will be responsible for providing support to the Global Rare Diseases franchise via leaders on the Global RD Leadership Team. We are committed to breaking barriers through groundbreaking science with an aim to improve the health and lives of people with rare diseases.

About Sanofi 

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. 

Main Responsibilities:

Seasoned and exemplary 1:1 work style

• Proactive and senior leader focused time management that occurs in real-time

• Operates with a mindset that ‘the buck stops here’

• Ability to organize and execute multiple priorities with a sense of urgency

• Outstanding oral and written communication skills

Strong emotional intelligence ability

• Can intuit subtle office dynamics, and routinely exercises excellent judgement of situations that arise

• Can interact comfortably with all individuals and is able to build their own network

• Able to see the holistic and wide spectrum view of corporate business objectives

Demonstrates personal accountability

• Maintains a confidential attitude and is able to work independently and with utmost discretion

• Embodies moral courage

• Conducts themselves with integrity and is engaged in their work

• Promotes and ensures full adherence to the Code of Ethics and US Supplement as well as applicable federal and state law according to FDA guidelines

• Remains available to provide backup support to other Senior Administrative Assistants during vacations, etc.

Provides outstanding administrative support

• Travel arrangements – coordinate domestic and international travel needs

• Calendar management – proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings

• Expense reports – process expenses accurately and in a timely manner

• Event coordination – arrange off-site meetings and events including venue, A/V, catering, etc.

• Tracking invoices and purchase orders

About You

Basic Qualifications:

• High School Diploma or GED and 4+ year's administrative experience.

• Proficiency in using technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others).

Preferred Qualifications:

• Bachelor’s Degree strongly preferred or Secretarial Certificate.

• Experience with SharePoint content administration.

• Experience supporting senior-level business leaders in a pharma or biotech environment.

• Excellent verbal and written communication skills.
  High ethical standards, maintenance of confidentiality.

• Flexibility with time, working across multiple time zones.

Core Competencies:

• Act for Change- embrace change and innovation to initiate new and improved ways of working

  • Proactively seek and execute best practice administrative procedures in tandem with colleagues

• Cooperate Transversally- collaborate effectively with peers, stakeholders and partners across the organization, within and across GBUs, to positively impact collaboration and efficiencies

  • Proven stakeholder management skills with senior leaders, including comfort with ambiguity

• Strategic Thinking & Decision Making – ability to work independently and exercise excellent judgement of situations that arise

  • Highly honed research abilities and able to use them with minimal source information

• Develop People/Self – willingness to continue to develop core administrative competencies over time

  • Aligns oneself with Sanofi procedures and culture

Why Choose Us?