Cashier

Type of Appointment: Full-Time, Long-Term Temporary (1 Year)

Collective Bargaining Unit: California University Employees Union (CSUEU) - Unit 7

Job Classification: Accounting Technician I

Anticipated Hiring Range: $3,680 - $3,688 per month

Work Hours: Monday - Friday 8:00 am - 5:00 pm

  

THE DEPARTMENT

Student Accounting and Cashiering Services (SACS) is responsible for the administration and oversight of student accounts. This includes the accurate posting of payments and charges for tuition and fees, housing, parking, etc. through the PeopleSoft Financials Module as well as payment posting via the Cashnet System. This includes ensuring that accurate tuition, registration, housing, parking and other fees are accurately calculated.

SACS is responsible for ensuring payments are processed accurately and timely, holds placed on past due balances and collection efforts are performed including the write-off of bad debt. Other responsibilities include student accounting such as reconciliation of financial aid, uncleared collections, mentor application and short-term loans. Other duties include disbursement of student assistant payroll, staff master payroll, as well as student refunds, student accounts audits, etc.

SACS works closely with the Financial Aid Office as well as the Registrar’s Office to ensure that the disbursement of financial aid and enrollment are properly coordinated. In addition, SACS works closely with many of the areas on campus to ensure that monies are being properly collected and accounted for such as the Office of Continuing Education, Housing and various other satellite offices who collect cash. SACS ensures that its activities comply with Federal and State regulatory requirements including privacy, adherence to payment card industry standards and ensures all accounting functions are up to par with the generally accepted accounting principles and applicable government accounting standards.

 

DUTIES AND RESPONSIBILITIES 

Process the Following:

• PeopleSoft (PS), Transact, and T-2 Flex payments.
• Department deposits from State of California, Scholarships, Procurement, Payroll Advances, Capital Planning, and the receipting of these payments.
• Miscellaneous deposits from Rideshare, Housing, Health Center, Fitness, ASI parking, etc.
• Input all payments from the Extended University and Third-Party billings.
• Provide support in parking services money collections and ensure proper keying of amounts in PeopleSoft and the Transact Cashiering System.
• Ensures payment amount is equal to the amount due and place appropriate service indicators within the PS Student Financials System.
• Reconcile the amounts collected during individual cashiering sessions to amounts recorded by Transact, PS and the T2 systems.
• Ensures students are eligible to register by viewing specific PS students' accounts, ensures the student does not have a hold, verifies residency in the system, as well as their status.
• Be able to calculate fees and tuition based on units enrolled.
• Knowledge of financial aid and/or third-party sponsorships and directs the student accordingly.
• Is responsible for calculating initial and subsequent payments due under the Installment Payment Plan.
• Must have an understanding of past due balances and be able to determine if a student will need a Collection agreement plan and be able to refer the student to the appropriate personnel.

Other:

• Is responsible for processing payments received via mail and places the restrictive endorsement stamp on the reverse side of the payment instrument.
• Is responsible for the end of day balancing of their cash drawer by running batches payments, adding machine tapes, and reconciles totals to PS, Transact and T-2 Flex cashiering totals.
• Provide back up and support to Accounting Technician III with student accounts activities.
• During late registration periods, assists students with payment plan, Financial Aid inquiries, student account inquiries, as well as posting appropriate adjustments to the student's account as required.
• Assists with phone and general clerical duties.
• Assist with Master and Student paycheck distribution.
• Participate in event such as Open House, Orientation, Resource Fairs, etc.

Process Parking Related Activities:

• Process sale of parking decals to faculty and staff by properly keying payment in CASHNet and T2 systems.
• Properly recording parking collections in Cashnet for departmental deposits.
• Processes citation payments in T2.
• Provides support to Accounting Technician II with daily parking collec