Office Administrative Supervisor - Security (Full-Time)

Minimum Requirements:

• Minimum three (3) years prior private security and/or three years law enforcement and/or an administrative role experience preferred
• Excellent communication skills, both written and verbal preferred. To include proper grammar, spelling and punctuation
• Must be able to automate many of the existing procedures and create new procedures that simplify tasks for efficiency
• Must be able to utilize existing resources of the SIC server; to include, but not limited to, OPERA, Dwelling Live, Unifocus, CompleteView, Adaco, MICROS, etc.
• Current CPR/AED certification preferred. If not certified, must be willing to get certification within the first month of employment.
• Valid Georgia Driver’s license
• Must have a favorable driving history
• Company policy requires that one must be 21 years of age or older to drive a company vehicle and pass a yearly Motor Vehicle Report (MVR) review
• Proficient in Windows XP/Windows 10 and Microsoft Office software applications such as: Word, Excel, PowerPoint and Outlook
• Proficient with peripherals, scanner, copier, fax, telephone and calculator.
• Ability to type 40 wpm accurately, preferred
• Must have ability to courteously present information to people in one-on-one or group situations
• Ability to work with minimal supervision
• Ability to exercise good judgment, initiative, cooperation and discretion
• Must attend supervisory level training in managing employees and conducting Performance Evaluations.
• Must understand and demonstrate a complete understanding of Sea Island’s rule for coaching and disciplinary actions.
• Must have the patience and ability to deal with problems involving several variables and changing situations.
• Consistently aspires to fulfill our core Company values (Respect, Integrity, Passion, Teamwork, Accountability, Caring, Loyalty & Trust)
• Exhibits the Sea Island Five-Star Behavior Standards with guests, members and co-workers
• Must possess a positive attitude and have the ability to work with a variety of people and in cooperation with coworkers efficiently and effectively
• Must be detail oriented and able to manage competing priorities and multiple deadlines in a fast paced environment
• Ability to easily adapt to organizational and environmental changes
• Must be flexible to working days, early mornings, evenings, weekends, and holidays
• Report to work at the scheduled time, neatly groomed and in compliance with company Dress Code Policy

 

 

Tasks/Responsibilities:

• Answer telephone and emails, and respond to the request for assistance; referring routine calls to the appropriate individuals or departments as required.
• Approve and maintain payroll for all hourly team members in the Security Department; including entering Training and PTO time
• Attend, schedule and coordinate meetings and training courses while keeping minutes and attendance logs
• Maintain and update the Security Budget and generate End of Month Reports for Budget input per Director of Security & Safety
• Maintain filing systems for all invoices that are processed thru Adaco
• Create Invoices to be billed to other departments and or outside groups
• Process Invoices for payment using MICROS
• Track all company and members parking decals
• Be fluent in all processes of the Access Control Coordinator, Mail Services Coordinator, and Lodge Shipping & Receiving positions and fill in as needed.
• Maintain and order all office and 1st Aid supplies and fulfill requests
• Maintain current filing system for accurate and efficient record keeping

• Maintain and distribute the Security Department schedule to include approval/disapproval of PTO requests and filling call-outs.

• Assist the Sea Island Main Gate as needed, to include providing supplies and willingness to fill in during busy times
• Learn the names and personally recognize our regular Guests and Members
• Familiarization and compliance with various company policies and procedures
• Utilize the purchasing system to order supplies
• Order Uniforms as needed for Security team members
• Discretely maintain, utilize and dispose of documents containing information that is highly sensitive in nature
• Manage all the department mail
• Maintain a thorough knowledge of current guest services, activities, dining options, shops, local attractions, and historical information regarding Sea Island

• Maintain filing system for all Security Department team members

• Report all equipment problems and maintenance issues, known safety ha