HR Assistant (Entry Level)

Responsibilities

Maintains records of employees:

• Maintains hard copy file on each employee, filing documents accurately in accordance with accrediting agencies’ standards and in a timely manner
• Maintains permanent record of employees; including the collection of missing items upon hire
• Performs record audits as necessary
• Pulls active file upon termination, logs appropriate information and re-files appropriately

Assists with benefit administration:

• Enrolls new employees into the applicable benefit plan using the Third Party Administrators’ and/or vendors enrollment forms/process
• Assists Payroll Specialist and Benefit Specialist with reconciling all benefit invoices to ensure all employees are enrolled correctly
• Provides employees with necessary benefit forms (i.e. claims, retirement distribution, and/or change forms) and offers assistant when appropriate
• Maintains adequate supply of forms.
• Obtains proper authorization on any benefit forms received and routes appropriately
• Assist the Benefit Specialist with distributing employee communication (i.e. eligibility notices, Summary Plan Descriptions, and Summaries of Material Modifications)
• Assist the Benefit Specialist with the planning and implementation of the annual benefits fairs

Assists with the administration of the day-to-day operations of the human resources functions and duties:

• Provides daily supervision for the HR Front Desk Receptionist including providing adequate coverage and filling in when appropriate
• Greets employees and assists with providing general information
• Assists staff with changes to employment data (i.e. tax withholding forms)
• Directs flow of visitors and employees to ensure confidentiality
• Answers department telephone and handles routine inquiries
• Enters applicable data into HRIS
• Assists HR Team with the maintenance of various databases to be used in measuring specific HR metrics
• Maintains the Human Resources Department’s intranet webpage via AltaLink
• Assists HR Team as needed regarding copies, faxes, phone calls, mail outs, appointments, etc.
• Provides back-up support to the Employment Assistant with general responsibilities (i.e. pre-employment screenings and/or paperwork, orientation supplies and set up)
• Ensures an adequate number of all necessary office supplies are on hand. Orders office supplies as necessary
• Responsible for the organization and neat appearance of the second floor lobby area, mail/copy and file rooms
• Responds to external inquiries including the completion of requests for basic verification of employment on current and former employees

Qualifications

Bechelor's degree in human resource management.

Significant HR experience may substitute for education. Prior experience with an HRIS database, administration of benefits and other HR programs strongly preferred.