Executive Assistant to the CEO

At Instawork, we’re driven by our vision to create economic opportunity for local businesses and skilled hourly professionals  in communities around the world. With a growing number of hub cities across the world in the U.S., Canada, India, and beyond, we’re looking for top talent to help rapidly scale our high-tech and high-touch labor marketplace. Our accomplished and dedicated team is passionate about our mission and committed to crafting revolutionary products, all with the backing of our world-class investors, including Benchmark, Spark Capital, Craft Ventures, Greylock Capital, Y Combinator, and more!

Instawork is seeking an exceptional Executive Assistant to provide high-level support to our CEO in a high-growth, fast-paced environment. This is not a typical EA role—our CEO moves quickly, operates globally, and requires a highly capable professional who thrives under pressure, works autonomously, and anticipates needs before they arise.

The ideal candidate has at least 5 years of experience supporting C-suite executives, has worked in a rapidly scaling, high-intensity environment, and possesses the ability to seamlessly manage complex schedules, global coordination, and high-stakes initiatives. This role requires someone who is available and responsive across time zones, with a 24/7 mindset when needed to ensure business continuity.

You’ll work closely with cross-functional teams, Executive Leadership, and external partners, playing a critical role in optimizing the CEO’s time, priorities, and execution. Beyond core administrative support, you will also take ownership of strategic initiatives, internal and external events, and high-priority projects that impact the company at large.

What you’ll do: 

• Manage a high-volume, constantly shifting global calendar with precision, ensuring seamless coordination across time zones.
• Anticipate and resolve scheduling conflicts proactively, optimizing the CEO’s time and priorities.
• Coordinate and facilitate C-level and board meetings, handling all scheduling, logistics, and preparation.
• Oversee complex international and domestic travel, including visas, itineraries, accommodations, and contingency planning.
• Adapt travel plans dynamically, ensuring smooth transitions with minimal disruptions.
• Provide comprehensive trip coordination, maintaining clear and proactive communication with the Executive Leadership Team.
• Lead and execute high-priority, confidential initiatives on behalf of the CEO, collaborating cross-functionally.
• Plan and coordinate strategic company and community events, ensuring flawless execution.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring alignment, clarity, and efficiency.
• Handle highly sensitive information with discretion, professionalism, and utmost confidentiality.
• Serve as a trusted advisor and gatekeeper, acting as an extension of the CEO while upholding Instawork’s values.
• Exercise sound judgment under pressure, making autonomous, high-stakes decisions when necessary.

Who you are: 

• Proven Experience – You have 5+ years of experience supporting C-suite executives in a fast-paced, high-growth environment.
• Calendar Mastery – You can manage a complex global calendar with precision, anticipating needs before they arise.
• High-Speed Problem Solver – You thrive in dynamic environments and can make quick, informed decisions on the fly.
• Ultra-Responsive & Adaptable – You are available and flexible to support across time zones, understanding that this role requires availability beyond a traditional 9-5 schedule.
• Discretion & Professionalism – You handle sensitive information with absolute confidentiality.
• Relationship-Builder – You communicate clearly, build trust effortlessly, and act as a seamless extension of the CEO.
• Event & Project Execution – You can coordinate internal and external high-visibility events with precision and impact.
• Tech-Savvy & Detail-Oriented – You are fluent in Google Suite, Slack, Zoom, and other productivity tools.

Instawork Values 

• Bias for Action -- We are a growing team and an evolving product. We want a team of do-ers to drive the company forward, even if it means making decisions with incomplete information or being wrong.
• Act Like an Owner -- Treat this company