Intermediate Executive Administrative Assistant (Remote)

Job Family

Administrative Services

Who We Are

 

Transamerica has been helping people feel better about the future for more than 100 years. We provide investment, retirement, and life insurance solutions to more than 11 million customers throughout the U.S. But the way we see it, our responsibility goes beyond our clients’ accounts. We’re in the business of helping people live well and empowering them to create a better tomorrow through the financial and health-related habits they form today. We help people prepare by providing solutions that consider the whole picture.

What We Do

Transamerica is organized by lines of business (Life Insurance, Annuities, Mutual Funds, Retirement Plans, Employee Benefits, and Financial Assets), which are supported by Transamerica Corporate (Corporate Development; Finance; Internal Audit; Legislative, Regulatory & Policy; Office of the CEO; People, Places & Brand; Risk; and Technology).

Job Description Summary

The Intermediate Executive Administrative Assistant supports senior management with a wide range of administrative and general support duties of a highly responsible and confidential nature requiring broad knowledge of organizational policies and practices. This critical role works under general supervision handles a multiplicity of administrative situations.

Job Description

What You Will Do:

• Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and some desktop publishing software.

• Compiles information and prepares special or one-time reports, summaries, or replies to inquires selecting relevant information from a variety of sources.

• Acts as liaison between the Division Head and various senior managers with employees of the Company, clients, and all interested outside parties.

• Screens telephone calls, providing assistance and accurate information for routing non-routine calls.

• Maintains calendars, schedules meetings and makes travel arrangements.

• Determines methods and procedures to be used in resolving complex inquiries and may make on-the-spot priority decisions.

• Generates and maintains confidential files and handles details of a confidential nature.

• Operates with some substantial latitude for independent judgment and discretion.

• May supervise or train other Administrative Assistant personnel.

What You Need:

• High school education or equivalent.

• Minimum of 3-5 years of experience with a high level of administrative experience, discretion and technical skills.

Preferred Qualifications:

• Associate’s degree preferred.

• Frequent demand to establish priorities and meet tight deadlines. 

• Advanced knowledge of company and organizational structure with respect to the division and departments. 

• Excellent verbal and written communication skills. 

• Must possess a high level of analytical skills.

• MS Office Suite experience

• Expense report experience (Concur preferred)

• Experience supporting the C-suite

**Please note that the compensation information that follows is a good faith estimate for this position only and is provided pursuant to the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules and other compensation posting laws.  It is estimated based on what a successful candidate might be paid in certain Company locations.**

 

Compensation:

The Salary for this position generally ranges between $60,000-$70,000 annually.  This range is an estimate, based on potential qualifications and operational needs. The range may vary above and below the stated amounts, as permitted by Colorado Equal Pay Transparency Rule 4.1.2 and other applicable local regulations.

 

Bonus Eligibility:

This position is also typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at Company Discretion.

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What We Offer  

 

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees. 

 

Compensation Benefits 

• Competitive Pay 

• Bonus for Eligible Employees 

 

Benefits Package 

• Pension Plan 

• 401k Match

• Employee Stock Purchase Plan

• Tuition Reimbursement

• Disability Insurance

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Employee Discounts

• Career Trainin