Administrative Assistant- Higher Ed

FlexStaff is hiring an Administrative Assistant for our client in higher ed, to support the Office of Human Research Affairs department. This will be a temp-to-perm position. The hours are 9:00-5:30pm with a 1-hour unpaid lunch. You will be required to work 100% on site in the Bronx location.

 

Responsibilities:

• Assist the Executive Director with scheduling, preparing letters/meeting materials, booking rooms, and submitting expenses.
• Answer all phones for the department as well as respond to general email inquiries.
• Manage all departmental invoices.
• Coordinate monthly staff meetings (agenda, room assignment, guest speaker confirmation, etc.).
• Handle the ordering of all office supplies.
• Oversee logistics for all new hires, such as coordinating phone/computer setup, parking passes, onboarding, etc.).
• Bilingual Spanish speaking will be a desired skill, but not required.

 

Qualifications:

• A minimum of 2 years experience in an administrative support role.
• Excellent communication skills.
• Working in a higher ed environment is highly desired.
• MS Office proficiency.
• High School diploma.