Executive Assistant

About SalesAi

At SalesAi.com, we are revolutionizing the world of sales and customer service with cutting-edge AI-driven technology. Our platform empowers businesses to seamlessly integrate AI tools into their sales workflows and customer support processes, driving efficiency and smarter operations. As a rapidly growing SaaS company at the forefront of AI innovation, we are committed to maintaining the highest standards of regulatory compliance, data protection, and ethical business practices.

At SalesAi.com, we are building a culture of innovation, collaboration, and continuous improvement. We offer a fast-paced, dynamic work environment where you’ll have the opportunity to make a significant impact on our legal, compliance, and operational success.

We value integrity, creativity, and a passion for solving complex challenges. If you’re looking for an opportunity to work at the intersection of law, technology, and AI with a team that thrives on collaboration and innovation, we’d love to hear from you.

About the Role

We are seeking a highly motivated, proactive, and versatile Executive Assistant / Strategic Right-Hand to support our CEO and COO. This role extends far beyond traditional administrative tasks—it’s about becoming an indispensable strategic partner, driving projects to completion, and ensuring both business and personal responsibilities are handled with speed, precision, and foresight. Inspired by principles from CEO Secret Weapon and Buy Back Your Time, this role is designed to act as a true extension of our executive team, ensuring the CEO and COO remain focused on high-impact work. The ideal candidate is tech-savvy, proficient with AI tools, and possesses exceptional attention to detail, communication skills, and a strong ability to anticipate needs.

What You'll Do

• Strategic Business & Personal Management
• • Ensure daily workflows remain uninterrupted by handling personal logistics (e.g., drinks, snacks, scheduling), enabling executives to focus on high-level strategic work.
  • Attend key meetings, capture detailed notes, and immediately distribute actionable items with clear ownership and deadlines. Follow up consistently to ensure completion.
  • Strategically manage calendars using time blocking to align tasks with peak productivity periods while protecting focused work blocks from unnecessary interruptions.
• Inbox & Communication Management
• • Maintain an inbox zero policy daily for both the CEO and COO, summarizing key emails and highlighting only the most critical items requiring their attention.
  • Manage incoming communications, handling routine responses, delegating where appropriate, and escalating only high-priority issues.
• Process Improvement & SOP Development
• • Develop and maintain Standard Operating Procedures (SOPs) for recurring tasks, documenting workflows and continuously identifying opportunities for greater efficiency.
  • Regularly evaluate workflows and suggest improvements to streamline both business and personal processes.
• Technology & AI Integration
• • Utilize AI tools (e.g., ChatGPT, automation software) to streamline workflows and automate routine tasks.
  • Become the go-to resource for mastering and troubleshooting tech systems while identifying emerging technologies that enhance productivity.
• Project Management & Cross-Functional Support
• • Manage projects from inception to completion, ensuring deadlines are met, quality standards are maintained, and stakeholders are aligned.
  • Work with internal teams to support cross-functional initiatives, providing operational support to drive projects forward.
• Personal Scheduling & Logistics
• • Oversee personal scheduling for the CEO and COO, including travel arrangements, event planning, and personal appointments.
  • Handle personal errands, wellness activities, and other logistical needs to ensure executives remain focused on strategic priorities.
• Financial & Administrative Support
• • Assist in managing personal and business finances, tracking tax responsibil