Accounts Payable Manager

Type of Appointment: Full Time, At-Will 

Job Classification: Management Personnel Plan (MPP I)

Anticipated Hiring Range: $79,400 to $99,200 Annually (Commensurate with qualifications and experience)

Benefits Include: (15) Paid Holidays, up to (24) Paid Vacation Days, Comprehensive Health, Dental, and Vision Benefits, CalPERS Pension Plan- Read the CSU's Comprehensive Benefits Package

Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified 

Recruitment Closing Date: Open until filled

Priority Application Date: April 9, 2025

THE DEPARTMENT:

The Financial Services department provides the following services to the University: general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, Procurement, Graphic Communications Services, Bronco Copy n' Mail, asset management, distribution services and license of facilities. The Accounts Payable department is an organizational unit within University Accounting Services. The department is responsible for ensuring that disbursements are made in accordance with applicable laws, regulations and policies set forth by the State Controller's Office, CSU Chancellor's Office, and other state and federal agencies. The department must comply with appropriate state and federal tax reporting requirements. The Accounts Payable department works closely with General Accounting and Procurement Services. The department also communicates with on campus personnel and outside vendors on a regular basis to ensure payment processing is accurately performed and in alignment with all applicable policies and procedures. The Accounts Payable department plays a key role in the operations, enhancement, and upgrades to the campus PeopleSoft and Concur systems, as well as the forthcoming Procure-to-Pay implementation.

DUTIES AND RESPONSIBILITIES:

• Responsible for managing and overseeing the day-to-day operations of Accounts Payable and Travel; including payment processing to ensure that expenditure authority, purchasing, travel and hospitality policies are enforced.
• Review and manage the workload of six (6) Accounts Payable staff, including recruiting, developing, and retaining individual staff members, ensuring adequate coverage is maintained to meet payment terms and customer expectations. Responsible for providing assistance, policy interpretation, and training to Accounts Payable staff and campus end users in areas including, but not limited to, payment processing, travel procedures, hospitality, and moving and relocation.
• Provide active leadership and strategic oversight to foster a customer-focused environment interacting with a variety of sources including departments, suppliers, peers, Accounts Payable staff, and management.
• Ensure customer requirements and expectations are executed timely and accurately, along with verifying that issues are resolved. Promote positive department morale by interacting with the team in a consistently professional manner.
• Responsible for identifying regulations and other fiscal compliance requirements in the area of Accounts Payable and travel that must be adhered to and implement policies and procedures to ensure campus compliance. Document business processes for reference and consistent practice. Actively collaborates on strategic planning and procedural implementations for system upgrades/changes and process workflow. Develop reporting mechanisms and procedures and recommend improvements where necessary. Generate a variety of reports for analysis of data and/or distribution to management; receives and analyzes various reports and acts upon the data as appropriate.
• Responsible for planning, program management and coordination of the university travel program, including developing and updating policies and procedures, campus user guides, training programs, oversight of the Corporate Travel Credit Card Program, identify opportunities to realize cost savings and ensure compliance with all CSU, campus, state, and federal legal requirements. System administrator and point of contact for the Concur Travel system, including coordinating system upgrades and new module implementation maintenance of audit rules account maintenance approval workflow reporting and campus functional support.
• Provide adequate back-up support for processes such as, pay cycle processing and approval, 1099 processing and reporting, and processing voids/stop payments when needed. Review