Executive Assistant to the Executive Office

We are seeking a highly skilled and proactive Executive Administrative Partner to provide top-level administrative and strategic support to a Vice President or higher within OCI. This role requires a sharp, detail-oriented individual with excellent communication skills and a passion for operational excellence, stakeholder management, and employee engagement.

Key Responsibilities

Executive Support & Communications

• Manage and optimize the executive’s calendar, ensuring alignment with strategic priorities and timely communication of updates or changes.
• Draft, edit, and manage key internal and external communications while maintaining strict confidentiality.
• Prepare briefing documents and materials to support executive meetings with internal teams, customers, partners, investors, and industry stakeholders.
• Maintain CRM-style records for key external relationships and track executive interactions.
• Coordinate executive participation in industry events, conferences, and press engagements.

Program & Event Management

• Lead planning and content coordination for employee-facing events such as All Hands, Town Halls, Ask Me Anything (AMA) sessions, and team offsites.
• Organize and execute team morale activities and leadership development events.
• Drive initiatives to support mentoring, focus group discussions, and employee engagement programs, including tracking and acting on employee morale metrics.

Project & Operations Management

• Track and report progress on key initiatives and organizational OKRs; flag risks or blockers to leadership.
• Maintain executive dashboards, status trackers, and Confluence pages related to business priorities.
• Identify operational process gaps and propose data-driven solutions to increase efficiency and impact.

Finance & Budget Oversight

• Manage T&E (travel and expense) submissions and approvals, ensuring compliance with budget guidelines and business relevance.
• Partner with finance and operations to monitor team spend and drive process improvements where needed.

Stakeholder & Relationship Management

• Collaborate across functions and teams to gather and synthesize strategic insights.
• Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.

Talent Support & Organizational Development

• Interface with recruiting teams to manage hiring workflows and track hiring metrics against approved headcount plans.
• Support internal mobility and succession planning initiatives; help drive onboarding for senior-level hires.
• Ensure an exceptional candidate experience for senior hires, from interview coordination through onboarding.
• Mentor and coach other Executive Assistants, fostering a collaborative and high-performance EA community.

Preferred Qualifications & Skills

• 3–5+ years of experience supporting senior executives in a fast-paced, high-growth environment.
• Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned.
• Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism.
• Excellent written and verbal communication skills; able to synthesize complex topics into clear, actionable messaging.
• Deep discretion and judgment in handling confidential information.
• Experience with tools like Confluence, Workday, expense platforms, and CRM systems is a plus.
• Highly organized, proactive, and adaptable to shifting priorities and evolving business needs.
• Proactive, resourceful, and self-motivated
• Ability to work in a dynamic, fast-paced environment
• Demonstrated strong organizational skills