AK Seafood Payroll Specialist

Summary

As a member of the payroll team, the Payroll Specialist works closely with the Payroll Manager to ensure accurate processing and recording of the company’s payroll. This includes providing timely and accurately entering and processing daily payroll in a fast paced and dynamic work environment; processing garnishments; creating and maintaining payroll related reports; projects to support payroll operations.

To be successful in this seasonal payroll specialist role, you should be able to investigate and resolve payroll issues and ensure strict compliance with company and regulatory standards. This position requires you to have a flexible work schedule, including some evenings and rotating weekend shift schedule.

Essential Functions/Qualifications

The responsibilities of the position include the following:

• Process data entry for multi-state payroll under strict deadlines while ensuring all entries and system outputs are in compliance with all state and federal laws.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Understand proper taxation of employer paid benefits.
• Process correct garnishment calculations and compliance.
• Execute time and attendance processing and interface with payroll.
• Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.).
• Develop financial and operational reporting as upper management, finance, other departments, teams, and business needs require.
• Maintaining, creating payroll related procedures and desk manuals.
• Process manual checks and relocation metrics.
• Load import files received from HR to encompass all business entities.
• Manage, research and email appropriate audience on file issues or concerns end to end.
• Respond to and address within department business guidelines any issues and questions regarding payroll from employees and superiors.
• Other duties as assigned.

Competencies

To perform the job successfully, an individual should demonstrate the following functional and interpersonal competencies:

Functional

• Experience working in a high-volume, fast paced environment required. Ability to manage large amounts of requests. You will need the ability to adapt and excel when business plans change. Flexible, organized, and able to handle competing priorities. Ability to manage and consistently meet reasonable deadlines.
• Attention to detail – You can prioritize tasks, work with a sense of urgency, yet leave nothing to chance. Ability to be creative and innovative while maintaining attention to detail. You are able to factor in every piece of information that will lead to improved processes and reduced cost.
• Proficient in MS Office and good knowledge of relevant payroll software (e.g., UKG, UltiPro, PayCom, ADP) and databases.
• Solid Knowledge of data mining and generating reports and accounting fundamentals and payroll best practices.

Interpersonal

• Dependable- Can be relied on in any given situation. This can include anything from being punctual following through with tasks. Demonstrates ownership, accuracy, and attention to detail for all assigned responsibilities. Team player with customer support of multiple locations.
• An assertive, proactive, innovative, creative personality with the high physical and intellectual energy necessary to achieve success, whilst showing confidence.
• Strong interpersonal and communication skills, with ability to professionally interact with a diverse blend of personality types at all levels of the organization. Provides a high level of service to internal and external business partners with a high degree of professionalism. Ability to communicate with various levels of management.
• High Standards - Quality orientation. Follow through on commitments. A Doer who gets things done.
• Excellent Decision-making, problem-solving, and analytical skills with organizational, multi-tasking, and prioritizing skills. Ability to adapt and contribute to organizational change in a dynamic environment.

Education and Experience

• High school diploma or equivalent; or relevant field is a plus.
• Proven experience as a Payroll Specialist processing payroll in UKG, Paycom, ADP.
• Minimum 2 - 3 years’ experience processing multi-state payroll, Seafood experience required.
• Working knowledge of payroll best practi