Executive Assistant, Corporate Finance & Investor Relations

Additional Location(s):  N/A

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.                

 

About the role

Boston Scientific is seeking an experienced Executive Assistant to provide support to the Chief Financial Officer and SVP, Investor Relations.  
 
This role provides high level administrative and project management support, including meeting and calendar management, creation of executive presentations and communications in addition to other administrative projects and tasks.  The work will be highly confidential in nature and will cover a diverse scope of activities. A successful candidate will be self-motivated, have excellent interpersonal skills and ability to foster professional relationships across the organization.
 

Your responsibilities include: 

• Calendar & meeting management - Proactively identify and resolve scheduling conflicts, prioritize meetings to ensure efficient use and preferred allocation of executive’s time.
• Perform various financial management tasks, such as processing electronic expense reports, preparing invoices, and purchase orders that include budget tracking in accordance with vendor contract expectations.
• Coordinate complex domestic and international travel arrangements, including itineraries and agendas, directions, transportation, and lodging. Prepare and process expense reports.
• Plan and organize regular staff meetings, including agenda and materials preparation, tracking attendance, and organizing logistics.
• Manage a variety of meetings including invites, agenda, slide organization, and meeting minutes/action items.
• Maintain organizational charts for senior executives and their teams.
• Anticipate and coordinate projects/assignments, organize own schedules, and that of others, to meet deadlines.
• Translate complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching subject; anticipate needs for communications; make suggestions for improvements in existing.
• Acts as a conduit of communication to and from Sr. Leadership.
• Support onboarding for new senior level staff
• Contacts are frequent with individuals representing outside organizations, including investors in Boston Scientific, and/or individuals of significant importance within the company involving planning and preparation of communications, requiring tact, persuasion, and negotiation skills.
• May be responsible for various components of initiatives to include:
  • Developing and adhering to timetables
  • Coordinating large meetings/events
  • Preparing status reports, records, and documents
  • Securing vendor estimates and purchase orders, processing invoices, ensuring vendor quality
  • Overseeing the execution of deliverables

 
What we're looking for:
Required Qualifications

• High School Diploma or GED, Bachelor’s Degree preferred 
• 5+ years’ experience providing executive support in corporate environment, preferably in highly matrixed, global organization
• Exceptional interpersonal skills, both written and verbal
• Ability to maintain high degree of confidentiality and discretion
• Ability to take initiative and drive projects to completion
• Demonstrate high levels of professionalism and customer orientation 
• Ability to work effectively and partner with peers
• Exceptional administrative and organizational skills
• Excellent problem-solving skills
• Demonstrated ability to effectively utilize MS Office programs, including Teams and SharePoint
• Ability to work independently, multi-task, and prioritize daily workload
   

 

 

Requisition ID: 582653

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

 

So, choosing a career with Boston Scientific (NYSE: BSX) isn’t just business, it’s