Project Administrative Assistant

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Arcadis is looking for a Part-time Project Administrator, to support our Construction Management Team, Marketing Professionals, Certified Project Managers (CPMs) and Project Administrators within our Resilience Water Business Area in the San Diego and Riverside areas! 

Role description:

We are looking for an energetic Project Administrator for this remote position who will be responsible for supporting our construction management teams in the field, office management team, client and marketing team members, and project engineering teams with day-to-day tasks. Project specific work will include tracking progress of various ongoing projects, preparing reports for management and client  use, arranging team/project meetings, monitoring schedules, project budgets and preparing and distributing routine correspondence related to the projects, for a variety of project teams simultaneously. The ideal candidate is comfortable working in an independent manner and initiating communication with project field staff.

Role Accountabilities:

This role offers opportunities to work on diverse projects and administrative assignments. The candidate in this role must be comfortable in performing a wide variety of tasks utilizing various software tools and systems, while working remotely. Position will report to our Construction Principal while supporting three to four Senior Construction Managers and their teams.

Additional responsibilities will include:

• Supporting construction management teams on multiple projects with tasks such as managing project files, inspection reports, and other data, scheduling meetings and recording and transcribing meeting minutes.
• Preparing and editing reports and other project correspondence as assigned.
• Regular tracking, monitoring, preparation, and distribution of project information and client deliverables.
• Assisting managers with setting/scheduling appointments, making travel arrangements, expense report preparation.
• Assisting with gathering information and data to support proposal development and experience with preparing resumes, project descriptions and proposals desired.
• Assisting with review and support of contractor and client invoice preparation.
• Participate on monthly project reviews with Project Team and Project Managers.

Required Qualifications:

• 8 years of technical/administrative experience.

Key Skills/Attributes:

• Proficiency with Microsoft Office applications particularly Word, Excel & PowerPoint.
• Ability to work under time constraints to accomplish goals and objectives in a timely fashion. 
• Ability to tackle a wide variety of diverse assignments and projects simultaneously.
• Strong attention to detail. 
• Familiarity with Document Control Software (DCS) systems

Preferred Qualifications:

• Demonstrable understanding of engineering administrative functions in municipal/governmental environment.
• Previous experience with public works contracts.
• Previous experience with municipal water/wastewater project administration.
• Experience with document control software platforms.
• Familiarity with public works construction.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and ve