Retail Accounts Payable Assistant

Department: Retail Shop

Employment Type: Part Time

Location: Stephen A. Schwarzman Building

Reporting To: Krista Rauth

Compensation: $19.00 / hour

Description

The Library Shop at the New York Public Library is a one-of-a-kind store created for book people. The shop includes books (children and adults), journals, souvenir items, literary totes and tees, jewelry and accessories, desk and other book-related gifts, including proprietary products ranging from bookends to ornaments.  Its 4000-plus hand-selected items make the Library Shop a destination for tourists worldwide, and between 1500 and 2000 items are sold daily.

The Library Shop seeks a Part-Time Accounts Payable Associate who can accurately and efficiently process invoices. 

Key Responsibilities

The Part-Time Accounts Payable Associate reports to the Director of Retail Initiatives with direction from the Accounts Payable Manager.

• Review incoming invoices and other supporting documents for accuracy, comparing data against the purchase order and receiving to ensure everything matches up correctly.
• Address errors and omissions with Vendors, Receiving Department and Buyers to resolve any issues.
• Confirm that the invoices are approved for payment, upload documents into Workday, and enter the proper budget codes.
• Respond to inquiries about invoices or payments from Vendors and Staff 
• Follow up with and resolve past-due invoices 
• Review vendor statements to make sure payments are up-to-date.
• Maintain accounts payable files and records, including vendor's W-8 and W-9 forms are up-to-date.
• Assists the team as needed  
• Adheres to The New York Public Library’s policies and procedures 
• Performs related duties as required 

Required Education, Experience & Skills

Required Education and Certifications 

• High School Diploma or GED minimum

Required Experience

• Some Finance/Accounting experience is required

Required Skills 

• Ability to work effectively and efficiently in a fast-paced environment
• Ability to perform detailed and repetitive work accurately and neatly
• Ability to work independently and in a team environment
• Demonstrated reliability and flexibility
• Demonstrated computer and related technology skills

More...

NYPL Core Values:  All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems 
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Office environment

Physical Duties

• Requires standing while filing 
• Light lifting

Pre-Placement Physical Required? 

• No

Schedule 

• 25 hours a week 

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.


The New York Public Library Salary Statement
At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.
Union Salaries are determined by collective bargaining agreement(s).