Administrative Admissions Assistant/Medical Records

**Now Offering DailyPay**

Inspired by faith we strive to enrich individual life journeys for all by providing high quality service in a cheerful, timely manner and by communicating, coordinating, and cooperating with others to attain goals.

Essential Functions and Responsibilities: 

• Responsible for organizing, planning, and directing the medical records section as directed by the Director of Nursing in accordance with established policies and procedures.
• Maintains all new and re-admissions by assuring that all record information is complete and accurate.
• Responsible for assuring that history, physicals, and discharge records are current and accurate on all residents.
• Answers inquiries concerning medical records functions and prepares correspondence as necessary.
• Maintains confidentiality of all pertinent resident care information to assure that resident rights are protected, releasing information only as required by established policies and procedures.
• Retrieves information from records as authorized/required for insurance companies, Medicare, physicians, and other authorized personnel while maintaining confidentiality.
• Collects, assembles, checks, codes, and files resident charts and records according to established procedure.
• Responsible for proper storage and filing of medical records by assuring that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of work day, etc.
• Responsible for period auditing of all current residents’ charts and reporting problems.
• Assists with unit calendar and transportation scheduling in a cooperative manner.
• Orders, maintains inventory, and bills all ancillary services to all payment methods working with the Director of Nursing to maintain supplies adequately and budget in line.
• Maintenance slips are completed and delivered to campus center as indicated.
• Understands the relationship of this job to the facility mission and to other jobs in the facility.
• Willingly works with coworkers, supervisors and staff from other departments to solve problems and to improve processes and services in regards to medical records maintenance.
• Participates on facility/department committees and task forces.
• Identifies and acts on opportunities to help and support work efforts of coworkers and staff from other departments.
• Meet with Residents/Patients and family to process all paperwork for admissions
  • Ability to interpret informational forms required for all new admissions and respond to questions.
• Provide support for the Marketing/Admissions staff.
• Enter admission data into Point Click Care (Operating Systems)
• Conduct tours of Nursing Areas
• Maintain resident and employee’s rights and confidentiality.
• Interact positively with residents, family members, employees and visitors under a variety of conditions and circumstances.
• Maintain supply of Information Packets
• Process documents including letters, memos, minutes, residents Telephone Directory, Residents’ Manual, Admission Forms, etc., upon request.
• Process all paperwork for admissions for new residents
• Follows all established policies and guidelines/procedures including federal and state regulations to assure that quality resident care is maintained.
• Asks for help and support of own work efforts when appropriate.
• Instances of absence and tardiness are within acceptable levels.
• Willingness to work extra shifts and overtime when asked is demonstrated.
• Willingness to accept changes in schedule and work assignments is demonstrated.
• Consistent effort and attention to work results in quality service and performance.
• Ways to improve work processes, efficiency, and quality are identified and discussed with the supervisor and other appropriate staff members.
• An effort to improve job skills, knowledge and performance is evident.
• Established personnel, department and facility policies are followed.
• Attends mandatory educational programs identified by the facility.
• Organization of files and desk material is orderly.
• Sensitivity to emotional, spiritual and practical needs of resident, families, guests and staff members is demonstrated in all interactions.
• Positive feedback and comments about the quality of work and effort have been offered by residents, families and coworkers.
• Priorities, schedule and effort is adjusted to meet specific customer needs.
• Problems related to safety, cleanliness and comfort of resident and work areas are reported and/or corrected.
• Universal Precautions and Infection Control techniques ar