Administrative Coordinator

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The position in our St. Louis office requires a dependable, polished, and poised individual who is a self-starter with the ability to provide a high-level of customer service and support to the office. The Administrative Coordinator reports to the Office Administrator who is based in our Denver office.  

The Administrative Coordinator is expected to be in the office Monday through Friday from 8:30 AM to 5:00 PM and ideally is flexible extend the hours as needed for onsite events or client meetings. This role is non-exempt with eligibility for overtime pay when appropriate. 

Responsibilities include but are not limited to: 

• Coordinate logistics for administrative meetings and events, including diversity initiatives, trainings, and practice team special meetings 

• Assist Office Administrator with coordination and execution of firm sponsorships, client development and entertainment tickets, and other client events 

• Assist the Office Administrator with office budget preparation and tracking  

• Process expenses in expense management system and maintain tracking system for vendor invoices 

• Submit office maintenance requests in building tenant service system 

• Assists with the scheduling of conference rooms and work with practice coordinators, office services, and IT personnel to ensure seamless client services including but not limited to arrangements for food orders, video conferencing, and computer equipment 

• Assists with clerical duties as requested 

Other duties 

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice. 

Qualifications: 

• Excellent written and oral communication skills including tactful interaction with other professionals and proper etiquette 

• Professional, positive attitude and strong commitment to customer service 

• Proficiency in Microsoft Office Suite 

• Experience utilizing online resources for research and reservation 

• Ability to work harmoniously and effectively both independently and with others as part of a team 

• Customer service or reception experience in a large office environment, preferably in a professional services firm 

• Event coordination experience a plus 

• Demonstrate initiative, strong work ethic, and willingness to learn new skills 

• Takes ownership of the job and is flexible to work overtime, as needed 

• Ability to analyze alternatives and to solve problems decisively