Contract Production Vendor: Photography, Videography, Video Editing

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org.

Texas Health Action (THA) invites qualified vendors to submit proposals to meet Kind Clinic’s photo and video production needs for the September 2025 – September 2026. The purpose of this RFP is to solicit competitive bids to ensure all needs are executed with the best value.

The organization welcomes proposals from full-service vendors able to fulfill all production needs through this application, as well as from specialized vendors focused on individual areas of production through the links below.

• Short-Term Brand Photographer Position
• Campaign Photographer/Videographer
• Video Series Videographer/Video Editor

Vendor Selection Criteria

• Vendors will be selected based on competitive pricing and the degree to which they can meet the organization’s specific needs.
• Vendors must align with THA and Kind Clinic’s commitment to judgement free, culturally affirming support of LGBTQIA+ people and people living with HIV.
• Vendors must be able to produce semi-explicit content (underwear, intimate poses, but no full nudity. Ideally vendor has experience in this content style and can make talent comfortable. Consent is mandatory.
• Vendor must agree to the terms of THA’s General Creative/Marketing Contractor Agreement, specifying release of intellectual property ownership to the organization. For more information on the terms, contact joshua.gonzalez@texashealthaction.org.
• Priority consideration for vendors located in Austin, who can travel to Dallas and San Antonio for special projects.
• Priority consideration for vendors with connections to LGBTQIA+ communities in Texas, namely Austin, Dallas, and San Antonio.

Vendor 1: Short-Term Brand Photographer Position

Kind Clinic seeks a experienced photographer to capture high-quality photo and video assets of Kind Clinic's locations in Austin (2), Dallas (1), and San Antonio (1) for our brand photography library. The Kind Clinic Creative Team will setup shoot dates for each city's clinic locations in coordination with the photographer and staff.

Scope of Work

• Photographer must provide 30 assets per city (90 total) of Kind Clinic buildings and staff.
• File Formats: 
• Final Photography: Jpeg and PNG 
• Raw Photography: RAW (.CR2/3, .NEF, .ARW, .RAF, etc.) 
• Raw Video: Apple ProRes 422 HQ (or equivalent high-bitrate, edit ready format) 
• Style & Tone: Reflects Kind Clinic’s friendly, LGBTQIA+ affirming, authentic brand experience. Stock photography setups with our uniquely queer aesthetic, and welcoming staff. 
• Locations: Vendor will need to shoot on-site in our Kind Clinic locations in Austin, Dallas, and San Antonio  
• Talent & Coordination: Kind Clinic’s Creative Team will coordinate staff and location availability.

Timeline & Turnaround 

• Shoot: September - October 

• First Proofs: Early November 

• Final Delivery: December 1, 2025 

• Revisions: 2 rounds of revisions on photography selection and color correction.

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Texas Health Action

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