Accounts Payable Specialist - Office of the Associate Dean for Research

Job Posting Title:

Accounts Payable Specialist - Office of the Associate Dean for Research

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Hiring Department:

Office of the Associate Dean for Research

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Feb 19, 2024

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Position Duration:

Expected to Continue Until Aug 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This is a grant-funded position and reassignment will be based upon performance, progress toward research goals and continuation of funding.

Responsibilities

• Process service payments for sub-awards, consultants, service agreements, vendors and other payment types in the *DEFINE system.

• Process travel requests, reimbursements, purchase orders, amendments and cancellations in the *DEFINE system.

• Process Cash Advance and Tango requests and reconciliations in accordance with The University of Texas at Austin policies, rules and regulations.

• Assist in reconciliation of the Office of the Associate Dean for Research (OADR) Clearing Account on a monthly basis.

• Assist in reviewing messages sent to centralized email address and forwarding to account managers accordingly.

• Other duties as assigned.

Required Qualifications

Bachelor's degree in Accounting or related field. Experience working at an institute of higher education and/or with research accounts. Experience in *DEFINE and/or Workday. Accounting or bookkeeping experience. Excellent attention to detail. Ability to take initiative. Excellent problem solving skills. Ability to process multi-faceted information. Capable of monitoring information for high-volume, fast-paced research office. Excellent time-management skills. Values the contributions of others in the work environment.

Relevant education and experience may be substituted as appropriate.

Salary Range

$45,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Ability to work remotely.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, co