Proposal Writer, Federal and State Contracts (Remote)

Archesys is a technology firm specializing in innovative digital solutions and services for clients across various industries. We pride ourselves on our cutting-edge technologies, exceptional customer service, and collaborative work environment. 

We are seeking a highly motivated, detail-oriented, and certified Proposal Writer  to join our team in a remote, full-time capacity.

The ideal candidate will be a full-cycle proposal expert, adept at managing, writing, coordinating, and editing complex proposals to secure new contracts and drive business success. This role is perfect for a self-starter who excels in a deadline-driven environment and has a passion for building winning responses.

This is a fully remote, full-time position.

Key Responsibilities

The Proposal Writer will be responsible for leading proposal efforts from opportunity identification through final submission and post-award debriefing. Responsibilities include:

Proposal Lifecycle Management

• Full-Cycle Ownership: Lead and manage the end-to-end proposal development process for assigned opportunities, strictly adhering to all solicitation requirements and deadlines.
• Strategy & Coordination: Facilitate kickoff meetings, manage proposal calendars, and track progress against milestones, ensuring seamless collaboration among all team members.
• Bid/No Bid Support: Research and analyze opportunities, assisting leadership and business development teams with critical Bid/No Bid decision-making.
• Template & Content Management: Design, create, and maintain proposal templates, ensuring consistency and compliance. Manage and continuously update the boilerplate material and proposal content library for accuracy and quality.

Writing, Editing, and Quality Assurance

• Proposal Writing: Serve as a primary writer, developing clear, persuasive, and compliant narrative content, including technical, management, past performance, and security volumes.
• Stakeholder Coordination: Act as the central point of contact, efficiently coordinating input from Subject Matter Experts (SMEs), technical staff, and internal stakeholders.
• Proofreading and Editing: Conduct rigorous editing, proofreading, and quality assurance checks to ensure consistency, grammatical accuracy, technical correctness, and absolute compliance with all solicitation instructions.

Documentation and Growth

• Develop and write supporting technical documentation and key appendices as required.
• Participate in and drive lessons-learned sessions following submissions to implement continuous process improvements.

Contracts and Operational Support (Cross-Functional)

• Assist the Contracts team in the administration and lifecycle management of prime contracts and subcontracts, ensuring documentation is current and compliant.
• Provide essential back office support and administrative assistance to the Executive and Business Development teams, including managing meeting logistics, maintaining shared calendars, and preparing presentation materials as needed.
• Execute essential financial and administrative support tasks, including processing time card approvals and coordinating invoice management.
• Develop and maintain external marketing materials, such as capability statements and solution briefs, to support ongoing business development efforts.

Required Qualifications

• Education: Bachelor's degree in English, Communications, Marketing, Business Administration, or a related field, or equivalent practical experience.
• Experience: Minimum of 2 years of professional experience in proposal management, coordination, and technical writing, specifically focused on competitive contract responses.
• Federal Expertise: Proven track record and in-depth knowledge of Federal and State procurement processes (including FAR/DFARS knowledge) and successful response strategies.
• Industry Focus: Direct experience within the Information Technology (IT) industry (e.g., managing proposals for software development, cloud services, cybersecurity, or managed services).
• Certification: Must possess current APMP Foundation Level Certification.
• Skills: Exceptional org