Executive Assistant

X-energy LLC conducts a thorough recruiting process and will never issue offers without interview to discuss qualifications and responsibilities. All applications will be submitted via our company career page, www.x-energy.com/careers/. We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner otherwise, please contact us at www.x-energy.com/contact-us.

Job Description

X-energy is hiring an Executive Assistant to support its Executive Team. This position provides high-level administrative, operational, and strategic support to the Executive Leadership Team (ELT). The Executive Assistant manages complex calendars, communications, travel, and meeting logistics while coordinating key deliverables, board materials, and leadership forums to ensure organizational efficiency, alignment, and follow-through. This role serves as a trusted partner to executives, anticipating needs, exercising discretion, and helping drive clarity, accountability, and execution across the business.

 

Job Profile Tasks/Responsibilities:

• Serve as a primary decision-maker on the allocation and management of executive time, independently determining which meetings, requests, and commitments warrant executive attention and prioritization.
• Formulate, recommend, and implement improvements to management policies, executive operating practices, and cross-functional workflows that affect the efficiency and effectiveness of business operations across the organization.
• Act as an authorized representative of the Executive Leadership Team in interactions with internal and external stakeholders, exercising discretion to commit executive positions and convey decisions.
• Manage dynamic and complex calendars, including prioritization, scheduling, and daily coordination across multiple teams, external partners, clients, and stakeholders.
• Anticipate executive needs by proactively preparing materials, talking points, briefings, and follow-up actions.
• Coordinate complex travel arrangements and logistics for meetings, speaking engagements, special projects, and other executive commitments.
• Ensure timely communication and follow-through with team members, collaborators, and external stakeholders.
• Maintain a high level of discretion, diplomacy, and professionalism in all forms of communication.
• Partner closely with other Executive Assistants, the ELT, and key administrative leaders on company-wide priorities and cross-functional initiatives.
• Lead the rhythm of business for the ELT, including leadership meetings, functional town halls, quarterly business reviews, board meeting preparation, planning sessions, and off-sites.
• Prepare agendas, facilitate discussions as needed, document notes and action items, and ensure meetings drive clarity, accountability, and execution.
• Support major events, presentations, campaigns, and internal or external launches with behind-the-scenes coordination.
• Draft correspondence, presentations, agendas, and executive-level communications for internal and external audiences.
• Read, research, route, and prioritize correspondence and requests to conserve executive time and ensure efficient response and decision-making.
• Compile, organize, and track expense reports, calendars, documents, and related administrative materials.
• Represent the executive in meetings or discussions, as requested, and provide appropriate follow-up.
• Maintain organized paper and electronic filing systems and support general administrative operations as needed.
• Identify opportunities to improve office processes, streamline workflows, and troubleshoot administrative issues.
• Uphold a strict level of confidentiality at all times.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.

Minimum Qualifications:

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• Typically, 8 or more years of executive-level administrative experience supporting senior leaders in a complex, fast-paced environment.
• Demonstrated ability to manage competing priorities, exercise sound judgment, and work independently with minimal supervision.
• Strong written and verbal communication skills, including ability to prepare high-quality ex