Real Estate Specialist

Job Posting Open Until Filled

Salary Range: $44,369.10 - $60,180.00

Hiring Department: Department of Enterprise Asset Management

General Description and Classification Standards:

 Duties and responsibilities include, but are not limited to developing and implementing real property and facilities inventory systems; administering and coordinating contracts related to the use of city-owned facilities, the preparation of specifications for contract negotiation and processing associated paperwork. 

Supervision Received:

*Works under general supervision.  Depending on organizational structure, may work independently with responsibility for an assigned function or program.

Essential Duties and Responsibilities:

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Oversees and operates the neighborhood centers and other city facilities assigned.
• Tours property and grounds daily to ensure cleanliness and that equipment and life safety systems are operational.
• Requests and schedules property-related maintenance to ensure all equipment systems are operational and maintained properly.
• Submits work order requests using the Maximo system.
• Provides potential tenants with leasing information and a tour of the facilities and available space.
• Consults with prospective tenants to verify 501c3 status, if applicable, registration with the Georgia Secretary of State Office, required licensing, financials, rental history, and references.
• Prepares proper paperwork and lease agreements for review and approval; obtains signatures from management and tenants. 
• Coordinates move-in/move-out dates, materials, and processes. 
• Schedules and manages the use of shared facilities, such as meeting rooms or multipurpose rooms.
• Collects deposits and rental payments from tenants.
• Provides monthly financial reports for the neighborhood centers and other city facilities, if assigned.
• Maintains record files on contracts, lease agreements, amendments, bookkeeping records, and other paperwork required.
• Prepares amendments, contracts, and legislative documents regarding assigned city properties and related matters, including typing, reviewing, photocopying and distributing to appropriate personnel and/or departments.   
• Provides administrative support in the development and implementation of a comprehensive real property and facilities inventory system. 
• May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities:

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Knowledge of all applicable laws, ordinances, policies, standards and regulations pertaining to the specific duties and responsibilities of the job and knowledge of inventory practices and procedures. 

• Knowledge of commercial property management principles and practices, including general management skills to manage real property assets.

• Detail-oriented and organized.

• Excellent interpersonal skills with good customer service skills, able to communicate and interact with tenants, vendors, contractors, elected officials, management, employees, members of the general public.

• Excellent verbal and written communication skills.

• Ability to draft lease agreements.

• Must be able to make recommendations based on findings. 

• Must be able to apply sound, professional logic to a wide range of situations, including emergencies, and initiate solutions accordingly to include taking necessary remedial actions.

• Ability to read, understand and interpret financial reports and related materials and assemble information and make written reports and documents in a concise, clear and effective manner.