Senior Administrative Assistant, Information Research

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Responsibilities include administrative and operational support for the department in alignment with current AbbVie office policies and approved tools. This includes managing calendars and correspondence, coordinating meetings and events, supporting Microsoft Teams and other approved collaboration platforms, preparing and maintaining business documents and presentations, coordinating travel through approved AbbVie travel channels, processing and submitting business expenses in Concur Travel & Expense within required timelines, supporting meeting materials and logistics, arranging approved courier or vendor services as needed, and helping ensure department activities follow applicable travel, expense, corporate card, records, confidentiality, and workplace technology guidance. 

Responsibilities: 

• ​​Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed. 
• Monitors and prioritize executives’ emails, highlights actions and routinely authors responses. 
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. 
• Follows company purchasing and other established procedures. 
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. 
• Coordinates new employee office setups and onboarding. 
• Professionally interacts with high level executives. 
• Consistently handles confidential or business-sensitive information. 
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. 
• Proactively identifies and resolves scheduling conflicts.

Qualifications

• High School diploma or equivalent plus minimum 3 years of administrative assistant related experience.
• Experience providing support to a VP level or equivalent. 
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, and an understanding of business processes and requirements. 
• Self-starter able to function at a high level with general instruction. 
• Build strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations. 
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization. 
• Learn quickly and can change courses quickly when needed. 
• Open to suggestions and innovations for improvement. 
• Professional demeanor and ability to maintain confidentiality. 

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at  the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors  including  geographic location, and we may ultimately  pay more or less than the posted range. This range may be  modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to  participate in our short-term incentive programs.  Note: No amount of pay is  considered to be wages or compensation until such amount is earned,  vested,  and determinable. The amount and availability of  any bonus, commission, incentive, benefits, or any other form of compensation and benef