FISCAL ASSISTANT II - 64002520

Requisition No: 860314 

Agency: Department of Health

Working Title: FISCAL ASSISTANT II - 64002520

 Pay Plan: Career Service

Position Number: 64002520 

Salary:  $34,760.00 - $42,721.00 

Posting Closing Date: 09/18/2025 

Total Compensation Estimator Tool

Job posting category (Open-Competitive)

Your Specific Responsibilities:
This is a highly responsible and specialized fiscal position that reports directly to the Finance & Accounting Director I – SES within the business office of Leon County Health Department (CHD). This position is responsible for processing and analyzing financial information for the purpose of supporting day to day operations within the Leon CHD. The position is work processing and analyzing fiscal information for the purpose of supporting operations functions to include, but not limited to, the processing of payments for commodities and services received by the Leon CHD. This position must develop a thorough knowledge of the health department’s organizational structure and be fully knowledgeable of Federal, State, County and Department of Health law, policies, and procedures governing accounting operations.

This position will process invoices through Ariba on Demand (AOD) for all of Leon CHD. They will provide guidance to CHD administrative staff on audit techniques for the processing of invoices for payment on all purchase orders utilizing DOH’s established guidelines and Florida Administrative Codes (FAC). This position will maintain purchase ledgers and regularly reconcile all DOH-Leon invoices via Financial Information System (FIS) to ensure vendor payment.

Backup to completing and submitting transmittals. As well as backup to reconciling transmittal reports to FIS to ensure all revenues submitted are being coded correctly and accurately. Responsible for retrieving reports via Health Management Systems (HMS) to allow for the reconciliation of cash reports and deposit necessary for the verification of funds received.

Utilize DOH fiscal systems to retrieve and audit encumbrance reports to identify outstanding encumbrances. Monitors encumbrance report and notifies appropriate parties on actions needed to close encumbrances. Ensures purchase orders have adequate funding via FLAIR and notify programs for the need to increase funds to sustain the cost of their invoicing through the fiscal year (this will only be for collocated blanket purchase orders that are created and maintained by the fiscal office only).

Audits and processed intra-agency and external agency journal transfers on behalf of the CHD. Research vendor payment via the Comptroller’s website when vendor payment hasn’t been received within a timely manner and requests necessary action via state health office, if applicable.

This position will be the PALM Champion and will be over Debit Memos. Checking PALM and FIS for Debit Memos daily; backup to completing and submitting the Sterilization Report quarterly to the Bureau of Family Health Services. Incumbent will also serve as a backup level 002 approver in WORKS.
Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities:
7. Knowledge of: Financial management and accounting. General accounting and bookkeeping procedures

Ability to: Work independently and as part of a team. Build and maintain relationships with internal and external customers. Organize workload and maintain adequate records. Plan, organize, and coordinate work assignments, and ability to work independently.

Demonstrate Skills in: Using accounting software, financial Management Systems and Microsoft programs. Efficiency with state systems: Axiom Pro, AOD, FLAIR, WORKS, FIRS, PALM, TRAIN, and People First. Professional and considerate attitude interacting with vendors and coworkers, communicates clearly and effectively; keeps others informed of necessary information; and deals effectively with conflict.

Minimum Qualifications:
• High school Diploma or its equivalent.
• 2 years of related professional experience in financial management or similar roles.

Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:
To be the Healthiest State in the Nation.

Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perfo