Executive Coordinator

🚨 We’re Hiring: Executive Coordinator at Tiny Spoon Chef 🚨
At Tiny Spoon Chef, food is love—and love is thoughtful, organized, and always five minutes early to the meeting.

We’re a small-but-mighty team bringing joy, comfort, and incredible food to families and professionals. Now, we’re looking for a steady, savvy, and quick-witted Executive Coordinator to become the backbone of our Leadership Team.

If you're an expert plate-spinner with a strong sense of humor and an even stronger sense of follow-up, keep reading. 👇

🤔 This Might NOT Be for You If:

• You’re easily thrown off by direct communication
• Shifting priorities stress you out

But if you're calm under pressure, thrive on bringing order to chaos, and can laugh at a good pun while juggling a million balls in the air—this might be your dream job. 🧡

🚀 What You’ll Actually Do:

• Be the backbone of leadership. Manage calendars, inboxes, and schedules—keeping everything on track and proactive.
• Run meetings with precision. Schedule, build agendas, manage tech, take notes, and track follow-ups.
• Follow up, follow through, and follow back. Once it’s delegated—it’s yours.
• Manage projects in Asana. Keep timelines and tasks moving. Nothing slips.
• Lead cross-functional projects. Coordinate across departments to hit deliverables.
• Be a human filter. Know what goes to leadership and what stays in motion.
• Own internal events. Plan virtual and in person meetings, manage invites and tech, and gather feedback.
• Coordinate travel. Handle itineraries, logistics, budgets, and planning with care.
• Keep secrets. Seriously. Handle all confidential info with trust and professionalism.

Pay: $28-$30/hr

Schedule:

• Full Time- 40 hours per week
• Monday to Friday

🎉 Bonus Points If You:

• Have worked at a startup or growing team
• Are obsessed with improving systems
• Have strong opinions about snacks or Taylor Swift eras. (We respect both.)

👋 Final Note:

We’re looking for someone who loves to get things done, loves to laugh, and makes work smoother for everyone around them.

If you’re organized, emotionally mature, culturally aware, and know how to own it—we want to hear from you.

Requirements

✅ Skills & Experience:

• Excellent written communication—you’ll help shape our voice
• Proven experience supporting executive leadership
• Comfortable with:
• Asana (or similar project tool) ✅
• Google Workspace & Microsoft Office
• Social media fluency (bonus if you enjoy engaging)
• CRM tools like HubSpot (preferred)
• Strong at logistics, time zone juggling, and managing up

Benefits

• Retirement Plan, 401k and 401k Matching
• Health, Dental and Vision Insurance
• Short & Long Term Disability
• Life Insurance
• Accident & Critical Illness Insurance
• Flexible Spending Account (FSA)
• Dependent Care Account (DCA)
• Paid Time Off
• Profit Sharing