Senior Executive Assistant

Senior Executive Assistant

Who we are

Corebridge Financial (Corebridge Financial or CRBG) helps people make some of the most meaningful decisions they’re ever going to make. We help them plan and take action to protect the future they envision and respond to some of life’s most difficult moments through the solutions and services we provide. We do this through our broad portfolio of life insurance, retirement, and institutional products, offered through an extensive, multichannel distribution network. We provide solutions for a brighter future through our client centered service, breadth of product expertise, deep distribution relationships, and outstanding team of hardworking and passionate employees.

At Corebridge Financial, Action is Everything. We are a new company, but not a new business. Formerly AIG Life & Retirement, we are one of the largest and most established providers of retirement solutions and insurance products in the United States, with a long and proven track record of serving our clients. We proudly partner with financial professionals and institutions to make it possible for more people to take action in their financial lives − for today and tomorrow.

Corebridge Financial Global Legal, Compliance, Regulatory and Government Affairs department is comprised of attorneys and other professionals providing high quality advisory and transactional support with integrity and objectivity across all parts of the organization. The team ensures an operating environment that minimizes legal, regulatory, and reputational risks and complies with all laws and regulations and Corebridge Financial policies & procedures. This is a global, diverse, and award-winning team that has been recognized for its leadership and innovative solutions. You will also be able to participate in Corebridge Financial award-winning pro bono program.

About the role:

While reporting to the Head of Operations and Administration – Office of the General Counsel, in this challenging and dynamic role you will have the opportunity to directly support the legal executives in the Office of the Corporate Secretary, including the Deputy General Counsel and Corporate Secretary, who manage the day-to-day legal and governance needs of the firm’s life and retirement business and its Board of Directors. 

Specific Responsibilities:

• Time/Calendar Management: Maintain schedules and calendars by planning and scheduling meetings and teleconferences in Outlook, including revising, finalizing, and distributing meeting materials, confirming logistics and reminding busy executives and board members.  

• Calendar management is required across domestic times zones and locations.

• Travel Arrangements: Make travel arrangements including transportation, lodging, ground transport, meals, etc., Research, plan and execute on social events for traveling executives.  Anticipate and plan for needs of traveling professionals, timely process expense reimbursements and assure payment, and other related activities.

• Production of Documents: Draft, create and/or edit correspondence, reports, Power Point presentations, Excel spreadsheets and various documents requiring advanced Microsoft Office capabilities, including redlining.  Advanced Microsoft application skills required.

• Office Management:  handle email, stock, monitor and order supplies, check requests, printing, scanning, and facsimile requests.  Develop relationship with office management and others across the organization to ensure workspace is in top function and condition, Research, plan and execute department social events including periodic celebrations of milestones, holidays, and other events.

• Client Service:  Respond to inquiries from clients, vendors, internal and outside lawyers and professional organizations.

• Records Management:  Maintain department files and other records using the filing and matter management databases.

• Organizational Agility:  Develop proficiency at navigating the organization by learning and mastering internal systems, protocols, and culture.

• Promote a collaborative and positive work environment. Present professionally and optimistically each day.

What you need to know:

Minimum Qualifications:

• 5+ years of administrative experience working with and supporting senior level executives.

• This hybrid role must report to the Jersey City office a minimum of 3 times per week.

Preferred Qualifications:

• Prior experience supporting boards of directors is a plus.

• Experience in a large high-volume corporate environment or law