Project Coordinator- Land

Project Coordinator

We are Lennar 

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future

The Project Coordinator is responsible for providing crucial support to the department and managers, particularly aiding in the land development and entitlement processes. This role involves tasks that successfully support the delivery of new projects by assisting and supporting the project management team with contract documents, HOA(s), land development budgets, administrative duties and supporting the project management team.

·        A career with purpose.

·        A career built on making dreams come true.

·        A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team 

•  Provide support in securing jurisdictional permit(s) and plan approvals architecture, engineering, grading, and related tasks.

• Communicate effectively with City and County departments, utility agencies, consultants, engineers, trade partners and other relevant entities.

• Provide administrative assistance to the department and executive leadership team, including handling documents and supporting departmental functions.

• Oversee vendor setup, maintain contact lists, and manage contracts and insurance requirements.

• Prepare and process check requests, wire transfers, and fee-related documents, update budgets with contracts, POs, and invoices.

• Organize, file, and track land-related proposals, contracts, and other documents both electronically and in hard copy.

• Interface with accounting for vendor approvals, payment processing, and invoice management, including data entry into JD Edwards.

• Set up and maintain contract files, process change orders and purchase orders and ensure accuracy in documentation.

• Monitor and manage safety certifications, surety tracking, permit expiration dates, and other compliance-related tasks.

• Support in the creation of new HOA(s) and management of current HOA’s – which includes preparing and reviewing HOA budgets, CC&R’s, Bylaws, Reserve Studies, annexation documents, etc. In addition, coordination with HOA management company and homeowners with ARC and other related requests.

• Coordinate, obtain and manage bonds – assist in project close out process

• Provide support for community turnover meetings to other internal departments

• Perform other duties as assigned.

Requirements

• Minimum of three years of administrative experience, preferably with a homebuilder.

• High school diploma or GED required; bachelor’s degree preferred in Civil Engineering, Architecture, Land Planning, or Project Management.

• Intermediate proficiency in Microsoft Office (Word and Excel); familiarity with JDE and Access is a plus.

• Notary certification preferred but not required; willingness to become a notary if needed.

• Strong grammatical, spelling, written, and verbal communication skills.

• Maintain a professional and positive attitude, punctuality, and regular attendance.

• Excellent organizational, written, oral, and mathematical skills, with the ability to handle priorities under pressure.

• Works well with others (Team Player)

• Valid, unrestricted motor vehicle license

• Ability to follow supervisor directions.

Physical & Office/Site Presence Requirements:

R