Staff Accountant

Title: Staff Accountant 

Reports to: Finance Director

Job Level: Manager 

Direct Reports: None

Hours: Full time, exempt

Location: Washington, DC

Led by former Congresswoman Gabrielle Giffords, Giffords is a nonprofit organization whose team is on a mission to save lives from gun violence. Giffords is proud to be an equal opportunity employer committed to creating an environment that celebrates diversity, equity and inclusion. People of color, trans individuals, gender non-conforming individuals, women, people with differing abilities, and veterans are strongly encouraged to apply.

The Staff Accountant is responsible for ensuring accurate and timely accounting in line with Generally Accepted Accounting Principles (GAAP). This role oversees accounts payable, revenue reconciliation, and monthly allocations (labor, payroll, and shared expenses), prepares management-level financial reports, and supports the annual audit process. The Staff Accountant also prepares annual 1099s and helps maintain the integrity of finance systems in coordination with the Senior Accountant and Finance Director. In addition, this position provides cross-departmental support, ensuring staff and leadership have the financial information they need to make informed decisions.

This is a full-time position based in our Washington DC office. This position will be expected to work a hybrid schedule with three days a week remotely and two days a week in person. Giffords staff are expected to be up-to-date on COVID vaccinations, including boosters.

Applications are accepted on a rolling basis until the position is filled. Due to the high volume of applicants, no phone calls or emails, please.

Duties + responsibilities

• Accounts Payable & Expenses: Oversee accounts payable processing in Bill.com, including vendor setup, invoice entry, and contract tracking completed by junior staff. Review transactions for accuracy, coding, and compliance with policies in QuickBooks. Lead annual 1099 preparation and filing.
• Revenue & Contributions: Record and reconcile contributions across systems (QuickBooks, EveryAction, Stripe, and stock contributions). Oversee deposits, manage refunds/returned checks, and maintain restricted revenue trackers.
• Payroll & Shared Expense Allocations: Prepare monthly labor distribution, payroll allocation, and shared expense allocation workbooks to ensure accurate cost allocation across entities.
• Financial Reporting: Produce weekly cash-on-hand reports and monthly/quarterly budget-to-actual reports. Prepare grant, revenue, and other management reports to support decision-making across departments and leadership.
• Audit Support: Prepare schedules, reconciliations, and supporting documentation needed for the annual audit.
• Systems & Policy Support: Coordinate with the Senior Accountant and Finance Director to maintain integrity across finance systems (Bill.com, QuickBooks, EveryAction, Stripe, Benevity, etc.). Contribute to the refinement of finance policies and procedures and communication with non-Finance staff regarding policy updates.
• Cross-Department Support: Collaborate with staff across departments to provide timely financial information, respond to finance-related inquiries, and support organizational initiatives.
• Other Duties: Participate in special projects and provide general accounting support as needed.

Essential knowledge, skills + experience

• A minimum of 2-3 years of accounting experience 

• Demonstrated experience with Quickbooks Online and spreadsheet programs (Microsoft Office and Google Suite)
• Demonstrated ability to learn and adapt to cloud based and other accounting software and applications 
• Experience with and interest in cultivating strong relationships and working closely with people to develop an understanding of the requirements of the users of the financial information
• Effective verbal and written communication skills, including strong presentation and active listening skills
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