Associate Director, School of Medicine Constituency & Pipeline Development

School of Medicine

 

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

 

OCCUPATIONAL SUMMARY

 

Reports to the Director for Constituency and Pipeline Development and leads the annual giving program for residency alumni, fellows, MD/PhD alumni and alumni for the Physician Assistant Program, Doctor of Physical Therapy and any other degree bearing programs. This position will develop and maintain productive relationships with faculty, program directors, communicators, and financial managers, enhance data integrity for these programs and develop processes for uploading information on alumni. Ensure that coding is done correctly so that appropriate outreach and benchmarking can be achieved for these special constituencies. This position will also be responsible for individual donor outreach related to solicitation, renewal, and stewardship.

 

WORK PERFORMED

 

House Staff/Departmental, Physician Assistant, Doctor of Physical Therapy, MD/Ph.D. Annual Giving Program and other special constituencies – 80%

 

• Create, develop and oversee strategy for direct mail appeals and annual solicitations of alumni through departmental giving programs.
• Expand annual giving program to new and currently not served constituencies.
• Create and develop new donor acquisition programs to increase annual giving donors and dollars to unrestricted or student support funds for departments within the School of Medicine, Physician Assistant Program and Doctor of Physical Therapy Program.
• Design and implement personal, mail, phone and email solicitations and communications to inform, solicit and recognize donors.
• Pull weekly gift reports and distribute to partnering programs for cultivation, thank-you letter, and stewardship purposes.
• In conjunction with the departments and programs, develop a stewardship program and implement from our office as needed.
• Develop an annual giving calendar for special constituency programs to strategically drive maximum results and work with the Director and colleagues across departments and programs to ensure the annual giving calendar coordinates with the comprehensive alumni communications plan and calendar for their respective departments or program.  Also, ensuring that we are keeping up-to-date on any communications or events they have for the alumni.
• Develop and produce benchmarking reports and lead efforts to analyze results for internal tracking and future planning purposes for programs and departments.
• Collaborate with Major Gift Officers and Planned Giving Officers on pipeline development and refer prospects where appropriate.
• Partner with Davison Club Director for cultivation, stewardship, and solicitation of leadership annual giving prospects.
• Manage special fundraising initiatives, which may include consortium gifts and “mini campaigns.”
• Build and manage a prospect portfolio of annual giving donors.
• Partner with communications and alumni relations staff to develop the best content and messaging for direct mail appeals.
• Work to pull and clean all data needed for direct mail appeals and work with data colleagues in DHDAA and DAED as needed.
• Manage and coordinate online giving and tracking of gifts given online.
• Design and modify annual giving materials for departments and programs.<