Business Travel Specialist

Company Description

To create revolutionary, story-driven RPGs which go straight to the hearts of gamers — this is our mission. Want to dive deeper into our company’s culture? Explore our social media and check out our YouTube channel where we share behind-the-scenes insights and stories direct from our team members!

Job Description

We’re looking for a responsible and well-organized person to join our team and help us travel all around the world. If you already have experience and enjoy organizing business trips, perhaps we’re looking for you? :) 

Daily responsibilites:

• Organizing domestic and international business trips, including booking hotels, flights, trains, and rental cars – occasionally outside standard working hours due to support for teams based in North America.
• Searching for the most optimal travel connections in terms of time, comfort, and cost.
• Coordinating travel for employees across all CD PROJEKT RED locations.
• Recording travel expenses and managing them in our internal systems.
• Monitoring invoice flow and ensuring all documents are properly filed.
• Collaborating with hotels and travel service providers to secure bookings.
• Taking care of company apartments – coordinating bookings, maintaining schedules, and supporting guests staying in them.
• Providing assistance during travel disruptions (e.g. cancelled flights, booking changes, hotel issues) – often outside regular business hours, including evenings, nights, and weekends.
• Preparing detailed reports on business travel costs.
• Supporting the Events team in organizing logistics for group travel.

Qualifications

• At least 3 years of experience in organizing business trips – experience as an airline cashier is a big plus.
• Fluent English, both spoken and written.
• A genuine passion for travel planning and logistics.
• Excellent interpersonal and organizational skills.
• Strong sense of responsibility and ability to work independently.
• Assertiveness and persistence in handling travel-related challenges.
• Familiarity with Jira is more than welcome.
• Experience with reservation systems and travel management software.

Additional Information

Working mode

• Office/Hybrid from our Warsaw office.
• Readiness to work outside of standard working hours to support REDs across the globe.

Perks & Professional Growth 

• Trainings, lectures and courses — internal workshops, external training for each employee, ‘Meet a star’ events, knowledge-sharing initiatives, online tutorials, and e-learning classes are all available. There’s always something to learn!
• REDs have access to the cafeteria platform through which they can receive subscription benefits, additional medical packages or vouchers and codes to shops and cinemas.
• Merch — gifts for newborn rebels and regular chances to nab some cool swag!
• A welcome pack filled with goodies — to help you feel right at home once you join the team

Health & Well-being

• Private medical healthcare — a selection of medical plans with dental care to choose from, which are also accessible for your partner and relatives.
• Health checks — tests and vaccinations at the studio as well as professional advice and guidance from a specialist doctor.
• Psychological care — free mental health support and various well-being webinars. 
• Multisport card — gain access to a wide number of sporting and fitness facilities across the city.

Social Activities & Life in the Office

• Dog-friendly office — dog owner? Bring your pooch with you and look after them while working! There’s always a furry friend or two to meet at the studio.
• Social events — we host regular gatherings at the studio where we can all unwind, play games, and just have some fun together.
• Healthy selections — ​​organic fruit, snacks, muesli, organic honey, vegan milk, and speciality coffee are all at your disposal around the studio. Enjoy!
• Truly international working environment — a chance to meet and work with a diverse selection of people from all around the world.

Head office in Warsaw

• Sustainable campus with an eco ethos — solar panels provide green energy, 2000 plants and an air-filtering system to help provide clean air, electric car charging points, flower meadows, and more green features in the works.
• An onsite, well-equipped gym with a climbing wall, daily Gym Assistant support and yoga and healthy spine classes.
• Car and bike parking spaces.
• A designated space for your bicycle, as well as bicycle repair equipme