Office Manager

Online applications must be received before 11:59pm on:

July 21, 2026

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

106J-YN_CS_NPS - Office Manager

Business Title:

Office Manager

Employee Type:

Classified

Position Details:

The Opportunity:

As the Office Manager, you will report to the Associate Director of Administrative Services and perform a variety of administrative and fiscal tasks for the Office of the Campus Veterinarian (OCV), a unit within the Office of Research (OR). You will work closely with the Director of the OCV to oversee day-to-day operations, including setting priorities, serving as the building coordinator, managing the OCV vehicle fleet, overseeing all aspects of supplies, and supporting cleaning for work attire and veterinary spaces. You will manage all financial activities for state funds and four university service centers; supervise a Fiscal Specialist 2 and any part-time financial staff; support human resource processes; and participate in strategic planning.

This position is part of a veterinary team that supports research, teaching, and testing through high-quality animal care. The work may include exposure to emotionally challenging circumstances and requires the ability to maintain professionalism in sensitive situations

Percentage Breakdown of Job Functions:

• 40% Administration and Operations

• 30% Financial Management

• 15% Supervision and Personnel Management

• 10% Strategic Planning

• 5% Other

Additional Information:

This is a full time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $4,108 to $5,506 | Range 45 Steps A - M | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.
 

Required Qualifications:

• A Bachelor’s degree involving major study in business administration or closely allied field and one (1) year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office; OR one (1) year of experience in State service as an Administrative Assistant 2, HR Assistant 2, or Data Compiler 3 or two (2) years in State service as an Administrative Assistant 1, or HR Assistant 1, or equivalent involving supervisory or office management responsibility. Additional qualifying experience will substitute, year for year, for education.

• Excellent oral and written communication skills.

• Demonstrated attention to detail.

• Proficient in computer usage to include Microsoft Suite products.

• Experience with various financial activities such as accounts payable, accounts receivable, purchasing, travel, personnel, cost analysis and budget planning.

• Strong work ethic and willingness to maintain confidentiality.

Preferred Qualifications:

• Previous administrative or fiscal work in a veterinary hospital, research or biomedical institution, or similar company. 

• Experience and/or knowledge of state and federal laws/regulations pertaining to fiscal manageme