Temporary Office Assistant II/III Pool (Blythe, CA)

Posting number: 26-13866-03DK

Department: All Departments

Job classification: OFFICE ASSISTANT III

Posting type: Open & Promotional

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Law Enforcement, Miscellaneous, Office and Administrative Support

Summary

                                                          Seal of Riverside County, California, featuring a historic building illustration, surrounded by a blue border with stars and text.    TAP Logo 2 (002).png

The County of Riverside Temporary Assignment Program is seeking skilled and motivated individuals to serve as Temporary Office Assistants II/III in various departments. This is an excellent opportunity to contribute to a dynamic team that supports vital public services throughout the county. A candidate pool will be established to fill current and future vacancies in the Blythe, CA area only.

Key responsibilities include:
•  Demonstrating empathy and maintaining strict confidentiality with clients
•  Managing and routing incoming calls with professionalism
• Performing high-volume data entry, filing, and document scanning

Please note: Positions within the District Attorney's Office and Probation department require a law enforcement background investigation, which includes a detailed questionnaire, an interview with a background investigator, and submission of multiple references.

Bilingual Advantage
We’re especially seeking candidates fluent in Spanish! Bilingual applicants will be required to pass a language proficiency exam and, if selected, will receive an additional incentive for their skills.

County Departments:
https://rivco.org/services/agencies-and-departments
 
About TAP
The Temporary Assignment Program (TAP) recruits and hires temporary employees for all County departments. TAP assignments are a great way to learn about working for the County while working on a temporary, at-will basis.

Temporary (Temporary Assignment Program - TAP) positions are compensated at an hourly flat rate and are At-Will assignments.

Examples of duties

OFFICE ASSISTANT II

• Assist the public by referring them to sources of information, giving out standard forms, explaining how to complete them, and answering requests for factual information by consulting various available sources.
• Insert and extract materials from subject matter files, classify material by nature of subject matter, and prepare new file folders as needed.
• Maintain informational or operational records; answer telephone and assist callers by providing information, taking messages, or routing calls to others.
• Type a variety of information such as statistical and budgetary tabulations, reports, manuscripts, contracts, pamphlets, letters, charts, and other documents from rough, plain, corrected copy, or dictated material utilizing information processing equipment.
• Utilize formerly recorded material to create new documents or files, incorporating all revisions; independently set up formats for reports, files, letters, and dual and multi-column documents, taking into consideration the special needs of originator.
• Gather information from a variety of source documents; establish and revise glossaries utilizing stored keystrokes; create multi-page documents with headers and footers; set up merged documents.
• Compile, store, and maintain a system of information retrieval on tapes or disks; edit copy for errors; compose routine letters on factual subjects; make out bills, abstracts, orders, notes, permits, licenses, etc.
• Receive fees when the amount is readily obtainable by simple computations or from fixed schedules; prepare receipts and accounts for money.
• Compare a variety of documents such as purchase orders, receival slips, and others to make extensions, batch totals, and to check for mathematical accuracy and general completeness.
• Post data, types, encode, and transmit alphanumeric and numeric data from source documents; key in commands to locate files; enter, store, retrieve, and delete information in order to update records and/or data bases.
• May verify the accuracy of information entered, and correct errors in transmission.
• Make computer inquiries to retrieve information and to print reports; may align carriage tapes a