Payroll/Payables Coordinator

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Summary:

Provides administrative support to Payroll Department for processing payroll transactions in accordance with MWRA policies and procedures. Expedites, audits, processes and maintains invoices vouched for payment on the automated accounts payable and procurement systems, researches vendor inquiries, resolves problems, tracks non-conforming invoices, generates reports and adheres to published processing deadlines and schedules.

Posting Period: 4/22/2026 to 5/5/2026
Location: Chelsea, MA
Salary: $70,481.85 - $95,882.96 Annually $1,355.42 - $1,843.90 Weekly
External hires start at $70,481.85.
Work Schedule: Monday - Friday 8:00am - 4:00pm

Key Responsibilities

• Oversees timekeeping and payroll processing and audits data for compliance and accuracy.
• Maintains payroll personnel records.
• Acts as the on-site Payroll/HR contact and answers employee payroll and benefit questions.
• Assists in the dissemination and implementation of administrative policies and procedures.
• Handles all routine administrative functions including but not limited to answering telephones, recording internal and external messages, and opening and sorting the mail.
• Prepares letters, memos, reports, correspondence and performs other clerical duties including basic bookkeeping and maintaining files.
• Assists with the preparation, compilation, collation and disbursement of various reports, projects, etc. as requested.
• Adheres to published schedules and deadlines for payment processing.
• Processes/generates documents in accordance with chart of accounts, agreement terms and applicable policies and procedures.
• Reviews and expedites payable-related information for accuracy and completeness.
• Maintains accurate payable documentation/reports as directed.
• Researches and resolves vendor/MWRA/system inquiries/discrepancies as requested.
• Generates and distributes payment-related tracking or status reports.
• Interacts and coordinates with divisional staff.
• Performs related duties as required.

Required Qualifications

• A two (2) year degree in Accounting, Business Administration or a related field preferred; and
• At least three (3) years of experience in payroll/accounts payable or related office activity.
• At least one (1) year experience in a supervisory position is preferred; and
• At least one (1) year experience in the use of PC-based systems; or
• Any equivalent combination of education or experience.
• Must have successfully completed the MIS and professional development-related ACP requirements for this position. If no qualified ACP certified applicant applies for the position, the selected candidate will have 6 months to complete the ACP program.
• Position may be eligible for up to 2 days telework after initial waiting period.

Knowledge and Abilities

• Demonstrated skills in Microsoft Office products including Word and Excel required.
• Demonstrated ability to perform work assignments accurately with minimum supervision.
• Excellent communication and interpersonal skills are required.
• Ability to adhere to published processing deadlines and schedules.
• Basic reading, writing, mathematical and oral communication skills.

Tools and Equipment Used

Office equipment as normally associated with the use of telephone, personal computers including word processing and other software, copy and fax machine.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essenti