Medical Credentialing Coordinator

 

Medical Credentialing Coordinator

Job Code: MA4140
Full Time Days

Working with the current team in Medical Staff Services to ensure that appropriately qualified physicians and advance practice professionals are granted privileges to treat patients at our medical center, assisting with JC Survey readiness, working with our partners in Community Health and UVA Medical Center on the onboarding team. 

ABOUT US

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.

As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.

 

JOB TYPE

Classification: Nonexempt

Supervises Positions: No

 

JOB SUMMARY

Under the direction of Medical Staff Services Manager, the Medical Credentialing Coordinator performs practitioner appointment, privileging and/or reappointment services in compliance with the UVA Health Credentialing Verifications Office (CVO) and Medical Staff policies and procedures, the guidelines of the Joint Commission (TJC), as well as all other applicable state and federal laws. Responsible for creating and maintaining provider credentialing files within the credentialing database, verifying practitioners have met appointment, reappointment and privileging requirements and are eligible for the staff/allied health category requested. Prepares and tracks documentation through the review and approval process; initiating and mailing approval letters and updating the database upon final approval by the Board of Trustees. Prepares for and may participate in Division and Departmental meetings. May assist in preparation of agendas and/or minutes. Ensures maintenance of practitioner credentials within the database which may include managing all expirables. Provides support to physicians and other members of the Medical Staff Services office in the application and credentialing process; acts as liaison with physician departments, practices and other departments. Provides support to the Medical Staff Office processes which may include maintaining and distributing the monthly medical staff calendar; managing room bookings and catering arrangements for all medical staff meetings. 

Communications: Communicates effectively with all levels of hospital staff and visitors. 

• Greets and assists visitors to the department.  
• Answers all incoming telephone calls and provides accurate information as needed.  
• Attends assigned meetings, records minutes, and maintains meeting attendance records. 

Administration and Event Management: Ensures the administration and smooth running of departmental business. 

• Maintains calendars for executives and leaders. 
• Maintains an organized filing system to easily access information as needed.  
• Arranges and provides operational support for meetings and/or events, as well as conferences, conference calls, and video conferences. 
• Plans and coordinate travel arrangements as needed. 

Financial Management: Works with staff and vendors to collect and submit invoices.  

• Collects invoices for department services, if applicable.  
• Files Expense Reports. 
• Submits requests for disbursement to Accounts Payable. 

Supplies Management: Works with suppliers and vendors to ensure that the department has the required supplies on hand.  

• Orders supplies and maintain inventory for department. 
• Completes requisitions and sends to Purchasing Department or vendor. 
• Receives and distributes supplies. 

Timekeeping: Oversees departmental timekeeping duties, including researching discrepancies and correcting as appropriate.  

• Completes timekeeping duties accurately and by prescribed deadlines. 
• Tracks attendance occurrences and submit reports to the supervisor and director as requested. 
• Determines the need for corrective action as appropriate. 

Security Liaison: Coordinates employ